Administrative Assistant, Senior

Join the UPMC Hillman Cancer Center team as an Administrative Assistant, Senior Location: UPMC Hillman Cancer Center, Shadyside - Research Pavilion (Onsite) Department: Hematology/Oncology & NSABP Foundation Join UPMC Hillman Cancer Center and provide highu2011level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology. What you'll do: + Master complex calendar management; anticipate conflicts and propose solutions. + Coordinate endu2011tou2011end travel and conference logistics; build detailed itineraries. + Draft correspondence; prep briefings, agendas, and meeting materials; track followu2011ups. + Serve as a discreet, reliable point of contact for senior leaders and external partners. + Process expenses, manage documents/approvals, and assist with special projects. What you'll bring: + Proven executiveu2011level administrative experience (healthcare/academic medicine a plus). + Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish. + Acute attention to detail, urgency, and judgment with confidential information. + A calm, solutionu2011oriented approach in a fastu2011paced, highu2011visibility environment.Responsibilities: + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). + Plans conferences for department and department head. + Under general direction, provides varied administrative support to a department or group of professionals. + May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements. + Develops reports for executive or department. Analyzes complex information requests and determines complex trends. + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. + High school diploma or equivalent. + 5 years experience in an increasingly responsible administrative support role. + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. + Ability to use applicable MS Suite products. + Advanced knowledge of business processes and procedures. + Working knowledge of accounting and financial principles and functions. + Ability to analyze data. + Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances: + Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Created: 2026-01-22