Administrative Assistant / Receptionist

Administrative Assistant / Receptionist Overview Date Posted: 1/20/2026 Location: Jacksonville City: Jacksonville State: FL Country: United States of America Category: Administrative and Support Employment Status: Full-time Description JOB SUMMARY: The Administrative Assistant/Receptionist is responsible for the duties of the front desk and provides additional administrative support to faculty and staff. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: + Promotes and preserves the mission of LECOM; + Answers incoming calls. Routes calls promptly and correctly to the proper staff member or to voicemail; correctly and politely takes messages when necessary. + Greets visitors in a friendly, welcoming and professional manner, records them in visitoru2019s log, and directs them to their proper destination. + Assists as necessary with special events (i.e. registration, white coat ceremony, interviews, etc.) + Coordinates ordering, receiving, stocking and distribution of office supplies. + Manages outgoing mail and receives incoming mail/packages, sorts and distributes as appropriate. Coordinates pick-up and delivery of express mail services. + Assists with other clerical duties such as filing/copying/scanning/faxing as needed. + Provides primary administrative support to Course Directors of OPP and H&P. This support may include preparing schedules, word processing, proofreading, copying, etc. + Processes check requests for guest speakers. + Responsible for notifying appropriate faculty and staff of student call-offs and/or scheduled absences. + Proctors exams as needed. + Communicates promptly and efficiently with students, faculty and staff when required to do so. + Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner. + Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure. + Maintains professional appearance and pleasant demeanor at all times. + Participates in designated Institutional activities. + Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; + Participate in scholarly activity so to enrich and broaden the student learning experience; + Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and + Other duties as needed /assigned by the Vice President and/or his/her designee to maintain efficient and effective daily operations. EEO/AA/M/F/Vets/Disabled Minimum Requirements KNOWLEDGE, SKILLS, AND ABILITIES: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. + Strong computer literacy with MS Office Suite (Word, PowerPoint, Excelu2026etc.) and accurate data entry skills; + Excellent organizational skills; + Maintaining an established work schedule; + Ability to be self-reliant and follow instructions; + Possess a typing speed of at least 65 wpm with a high degree of accuracy; + Ability to create, take dictation, or transcribe documents; + Assistant must have sound decision making capabilities and the ability to work independently and as directed by the Vice President; + Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax. + Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; + Possess excellent grammar, writing and proofreading skills; + Experience in using various office equipment, i.e. copier, fax, scanner, etc.; + Ability to work in a fast paced environment that requires multitasking; + Effectively using interpersonal and communications skills including tact and diplomacy; + Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through; + Assessing and prioritizing multiple tasks, projects, and demands; + Maintaining confidentiality of work related information and materials; + Establishing and maintaining effective working relationships; + The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests; + The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; + The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and + Be able to be flexible to accept other duties needed/assigned for the Institutionu2019s needs. MINIMUM QUALIFICATIONS: Education and experience equivalent to: a high school diploma, GED or equivalent is required. An Associate or Bacheloru2019s Degree is preferred. A minimum of two (2) to three (3) yearsu2019 work experience in a business, industry or higher education environment is preferred.

Created: 2026-01-22