Staff Assistant II OR Staff Assistant III

This position requires a highly professional and experienced staff assistant to work in a team-based office environment, requiring a high level of confidentiality. This individual will assist the college development officers with fundraising operations; as well as support the scholarship specialist with processes and coordination to meet compliance with administering scholarships and thank you letters. This is a full-time position Monday-Friday.Development OperationsServe as the college’s representative on the Advancement Stewardship Committee, and coordinate donor stewardship reports.Make notes in the donor database of dean and development officer activity.Coordinate with Advancement to request data lists, mailings, schedule solicitations on advancement calendars, and other fundraising activities.Monitor and report on daily gift receipts.Oversee donor birthday card process for dean and development officers.Help coordinate development officer calendar and visit schedules, including alumni visits with the dean.Perform administrative support tasks for the college development officers, including travel and receipts.Receive and process donor checks.Event support for donor appreciation, including logging attendance into Millennium.General office staff support, including ordering supplies.Additional development activities as assigned.Scholarship SupportWork with the scholarship specialist to obtain and review student thank you letters and prepare development officer cover letters.Assist with scholarship application setup, eligibility verification, and basic award entry.Communicate with department staff or committees to gather award decisions.Provide basic information to students and staff regarding scholarship deadlines and processes.Help update website content, instructions, forms, and communications.Perform administrative support tasks for scholarship specialist as needed.Other duties as assigned.DisclaimerThis position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.Minimum QualificationsStaff Assistant II: Two years of experience in an office setting or an associate degree/vocational training is required.Staff Assistant III: Bachelor's degree in related field; or equivalent advanced learning attained through experience required.Up to 1 year of relevant work experience is required.Knowledge, Skills, and AbilitiesExcellent critical thinking skills.Skilled in creative problem solving.Strong verbal and written communication skills.Ability to handle sensitive and confidential business data and personal information.Ability to work without supervision.Knowledge of University policies and procedures.Basic knowledge of scholarship or financial aid processes.Strong attention to detail and accuracy.Proficiency with computers, related software, data systems, spreadsheets, and student information platforms (e.g., Millennium, ScholarshipUniverse, Banner).Strong organizational and time-management skills.Basic knowledge of scholarship or financial aid processes.Fundamental AbilitiesWithin the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:Communicating: Communicates effectively both verbally and in writing.Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.Service Orientation: Actively seeks opportunities to help others.Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated or threatening.Along with the online application, please attach:1.Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”2.Cover letter to be typed/pasted at the end of your application**Document size may not exceed 10 MB.**Commensurate with qualifications and experience, plus excellent benefitsEmployees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.USU enrolls over 29,800 students, both online and in person atlocations throughout the state.Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.Forbes recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.The university provides aDual Career Assistance Programto support careers for partners who are also seeking employment.Additionally,USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 12/2025In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:Matthew PinnerExecutive Director Civil Rights & Title IX 435-797-1266 | Old Main Rm. 401D1475 Old Main Hill, Logan, UT 84322Cody CarmichaelTitle IX Coordinator 435-797-1266 | Old Main Rm. 402D1475 Old Main Hill, Logan, UT 84322For further information regarding non-discrimination, please visit crtix.usu.edu or contact: U.S. Department of Education Denver Regional Office303-844-5695| of Education Office of Assistant Secretary for Civil Rights800-421-3481 | 10/2025

Created: 2026-01-23