Executive Assistant

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 347-bed, acute care, nonprofit, community hospital located in San Bernardino, California. Known for its programs in maternity care and pediatrics, behavioral health and long-term subacute care for adults and children, the hospital also includes inpatient and outpatient surgery. The hospital shares a legacy of humankindness with Dignity Health, one of the nation’s five largest health care systems. Visit here https://www.dignityhealth.org/socal/locations/san-bernardino for more information.One Community. One Mission. One CaliforniaWe are seeking an indispensable and strategic Executive Assistant to provide high-level administrative leadership and support to our Vice President. This role requires exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.You will expertly manage daily operations, acting as a primary point of contact, representing the executive, and independently handling routine matters. Key responsibilities include:Executive Support:Proactively manage complex calendars, appointments, and travel arrangements; prepare sensitive documents and presentations; take and distribute meeting minutes; and ensure the VP is fully prepared for all engagements.Communication & Information Management:Professionally screen and respond to calls and correspondence; coordinate internal and external communications; maintain comprehensive filing and record-keeping systems; and create and update reports.Operational & Project Coordination:Facilitate departmental policies and procedures; assist with payroll, expense reports, and contract administration; coordinate special events; and manage office supplies.Strategic & Compliance Support:Assist with marketing needs, manage petty cash/p-card reconciliation, coordinate recognition awards, and oversee crucial compliance submissions for integrity disclosures, internal representation letters, and sensitive legal/contract processes.Team Leadership (as assigned):Manage and/or supervise assigned staff/volunteers.Education:Required: Bachelor's degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science, or a related field.OR A combination of relevant education and equivalent administrative support experience may be considered. (Two years of related experience will be credited for each one year of education not obtained.)Experience:Required:Minimum of four (4) years of experience in executive support and project management.Preferred: Experience in an acute care hospital or healthcare facility.Licensure/Certifications:Preferred:Certified Professional Secretary (CPS) upon hire.

Created: 2026-03-07