Business Operations Coordinator u2013 Facilities and ...

Business Operations Coordinator u2013 Facilities and Workspace Solutions Location WA - Seattle Job Family Business Operations Services Apply Now ( Build the future, spark innovation and align your career with purpose. McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, weu2019re building a thriving planet. Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. Weu2019re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through: + renewables and energy services + engineering and design + construction and facility services To get where weu2019re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you? The Opportunity with McKinstry We are adding a Business Operations Coordinator to our growing _Facilities and Workspace Solutions team_ in Seattle. In this role, you will enhance the overall workplace experience by coordinating various office services and ensuring a welcoming environment for all visitors and employees. Additionally, you will manage key administrative tasks to support the smooth operation of the facility. Additional responsibilities include: Hospitality, Reception & Workplace Experience + Serve as a welcoming first point of contact for employees, guests, and vendors, delivering a professional, customer-service-driven experience. + Support reception and front-of-house duties, including responding to inquiries, addressing concerns, and escalating issues as needed. + Coordinate and execute daily workplace services such as mail handling, copy/print requests, and office supply support. + Manage mail and package sorting and distribution to appropriate departments. + Oversee copy center requests, billing, and operation of plotter equipment for architectural drawings. + Ensure common areas, breakrooms and office spaces are stocked, organized and maintained, including light cleaning and inventory upkeep. + Develop and maintain professional internal relationships, providing a high level of customer service across teams, departments and regions. Event & On-Site Support + Assist with planning and execution of on-site meetings and events, including securing space, room setup and breakdown, and supply coordination. + Provide on-site event support to ensure smooth, professional execution and a positive attendee experience. Office Operations & Administration + Perform general office administration, including supply ordering, inventory management, overhead review support, and local vendor coordination. + Manage work orders and assist with facilities and workplace service requests. + Coordinate onboarding-related workplace needs, including space, supplies, and access support. + Act as a liaison for the Facilities team, assisting with projects and administrative tasks. + Champion McKinstry processes and procedures to support operational consistency and business productivity. + Other duties as assigned. What You Need to Succeed at McKinstry + Strong attention to detail, time management and organizational skills. + Clear, professional communication skills and a customer-focused mindset. + Ability to learn quickly, adapt to changing needs, and build strong working relationships. + Experience providing business support in a large matrixed organization or multi-office environment strongly preferred. + Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook required. + Familiarity with SharePoint preferred. PeopleFirst Benefits When it comes to the basics, we have you covered: + Competitive pay + 401(k) with employer match and profit-sharing plan + Paid time off and holidays + Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums People come first at McKinstry, and we go beyond the basic benefits with: + Family formation benefits, including adoption and IVF assistance + Up to 16 weeks paid parental leave + Transgender inclusive benefits + Commuter benefits + Pet insurance + u201cBuilding Goodu201d paid community service time + Learning and advancement opportunities via McKinstry University + McKinstry Moves onsite gyms or reimbursement for remote workers See benefit plan documents for complete details. If youu2019re driven by our vision to build a thriving planet together, McKinstry is the place to build your career. _The pay range for this position is $21.03 - $32.50 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location._ _The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity._ _McKinstry is a drug-free workplace. Employment is_ __ _contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks._ _Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role_ #LI-JM1

Created: 2026-01-23