Administrative Assistant (Programs) (59974) - 263141-...

This job was posted by : For moreinformation, please see: for an exciting opportunity to make a real impact on the livesof young individuals seeking education and career development? Join ourmission here at the Phoenix Job Corps Center as an AdministrativeAssistant of Programs. This role is responsible to provide the Programsdepartment with administrative and technical support, assists andcoordinates special projects, and provides support to other departmentsas required.About Phoenix Job Corps CenterThe Phoenix Job Corps Center provides students with the opportunity toearn their High School Diploma or Equivalent (GED), and hands-ontraining in the various trades like Certified Nurse Assistant, ClinicalMedical Assistant, Medical Administration Assistant, Security andProtective Services, Cement and Masonry, Carpentry, and more.About Adams and AssociatesAdams and Associates is a 100% employee-owned company that isservice-focused and outcome-driven. We began as a small business formedin 1990 with the sole mission of operating at-risk youth and children'sprograms for local, state, and federal governmental agencies. Today, weare one of the largest workforce providers involved in the federal JobCorps programAdams and Associates employs more than 2,000 staff members across theUnited States. Each year we provide academic, vocational training, andplacement services to approximately 9,000 young people from ages 16 to24 primarily in a residential setting. Our academic and career technicaltraining programs are accredited and lead to nationalindustry-recognized credentials.Position Duties Include:- Follows all integrity guidelines and procedures and ensures no manipulation of student data.- Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.- Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.- Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.- Ensures that area is organized, clean, safe and conducive to student/staff success- Prepares, coordinates and distributes Center's weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.- Produces quality work/assignments in a thorough, timely and accurate manner.- Maintains appropriate personal attendance, accountability and work productivity standards.- Plans, prioritizes and organizes assignments to meet established goals and deadlines.- Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.- Mentors, monitors and models the Career Success Standards as required by the PRH.- Shows respect and courtesy to students and holds them accountable for their actions and behavior.- Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.- Exchanges ideas and inform tion, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.- Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.- Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.- Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.- Other duties as assigned.Qualifications- High School diploma or equivalent required.- Degree or certification from an accredited or relevant certified training program or school preferred.- A minimum of three years secretarial or administrative support experience is required.- Computer literacy and proficiency in Microsoft Office Suite of applications is required.BENEFITS INCLUDE:BENEFITS INCLUDE:Competitive hourly wage of $21.75

Created: 2026-01-23