Administrative Assistant

Description A wellu2011established organization is seeking a highly organized and detailu2011driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fastu2011paced environment, and enjoys providing exceptional administrative and eventu2011planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts. Administrative Support + Greet employees, visitors, and vendors, ensuring a polished and professional first impression. + Prepare, format, and edit correspondence, reports, and internal documents. + Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events. + Assist with data entry, HR document organization, and maintenance of highly confidential information. + Coordinate travel arrangements, meeting logistics, and dayu2011tou2011day administrative needs. + Draft and refine communications on behalf of HR leaders and follow up on delegated tasks. Operational & HR Support + Help gather and prepare materials for meetings, presentations, and HR initiatives. + Support time tracking, expense submissions, and invoice preparation. + Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable. + Support special HR projects, trainings, and employeeu2011focused initiatives as needed. Event Planning & Coordination + Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HRu2011hosted events. + Manage conference room scheduling and ensure spaces are meetingu2011ready. + Plan and support internal celebrations, employee events, newu2011hire gatherings, and other HRu2011sponsored functions. + Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards. Requirements What Weu2019re Looking For + Bacheloru2019s Degree REQUIRED + 1u20132 years of administrative experience preferred, but strong recent graduates with internship experience are welcome to apply. + Exceptional organizational skills, accuracy, and the ability to juggle multiple priorities. + Excellent written and verbal communication skills. + Professional presence with a strong customeru2011service orientation. + Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). + Discretion, reliability, and the ability to handle sensitive information appropriately. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-01-23