Accounts Payable Specialist

Description u2022 Prepare all invoices, reviewing for discounts and verifying purchase order dollars and quantity amounts utilizing two-way or three-way matching processes: invoice, purchase order and receiver. Invoices with discounts must be entered and paid in a short time frame. u2022 Review all invoices for proper sales and use taxation on questionable items and adjust invoices if necessary to accurately reflect the required taxes u2022 Interact with associates at all levels of the company for verification and resolution of receipt and pricing issues u2022 Maintain proper approval for non-purchase order invoices, complying with the Financial Limits of Authority u2022 Ensure timely payments, which include organization, follow-up, and escalation as needed u2022 Work with department to identify processes for improvement u2022 Timely response and resolution to supplier inquiries u2022 Open and allocate the daily mail, preparing the invoices for daily processing u2022 Request vendor statements to reconcile, research, and resolve discrepancies u2022 File documents; hard and soft u2013 filing and imaging u2022 Comply with financial policies, procedures, and contractual requirements u2022 Maintain and update the vendor master, including verification of federal identification numbers u2022 Issue vendor checks weekly and prepare manual checks as necessary u2022 Set up wire/ACH payments weekly and prepare manual payments as necessary u2022 Set up Pcard payments weekly u2022 Review, analyse, and clear invoices that appear on invoice hold report, with supervisor assistance as needed u2022 Work with AP Supervisor during month-end closing process to determine needed accruals for payables u2022 Assist with AP audit activities including annual audit, sales and use tax audits u2022 Assist with training and serve as mentor to Accounts Payable Clerks u2022 Serve as backup for Accounts Payable Supervisor, including month-end close u2022 Other duties as assigned Requirements Oracle, Microsoft Excel, Accounts Payable (AP), Month End Close, Account Reconciliation, 3 Way Matching Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-01-26