Administrative Credentialing Specialist

Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.Job SummaryThe Administrative Credentialing Specialist for the Nursing Programs provides a number of clinical administrative services to program leadership, academic faculty, clinical faculty, and students of the programs. The primary responsibility is to assist program leadership with student clinical practicum experience documentation. This includes clinical rotation scheduling, clinical hour tracking, clinical housing placement, and enforcement of regulatory compliance and quality assurance as directed by clinical partners. This position will involve professional interfacing with several major healthcare organizations throughout Minnesota, Wisconsin, and other states on behalf of the program and students.Salary Range: $23/hr. - $25/hr.Main Duties & ResponsibilitiesClear, ongoing communication with Program Directors via written and verbal methods, including the willingness to communicate in the evening and on weekends when needed.Maintaining compliance with multiple healthcare system affiliation agreements, student clinical requirements and site regulations.Participate in the development, implementation, and evaluation of Saint Mary’s credentialing processes and procedures.Maintaining student clinical practicum schedules with online scheduling programs, including close monitoring of personal days used by the students.Maintaining student clinical housing schedules, including making reservations, verifying housing billing, and paying invoices as needed.Assists faculty with clinical course setup on the school-approved Learning Management System.Collecting and maintaining an accurate clinical coordinator database and analyzing verification information.Assist with the Minnesota Department of Health (MDH) Minnesota Education and Research Cost (MERC) grant data collection and annual application and distribution process.Maintaining student health records, including life support certifications, vaccinations, and other records pertinent to clinical experiences.Assisting with the management of an online student clinical experience tracking system designated by the program.Assist with program-level communications, specifically external partners, such as the American Association of Nurse Anesthetists (AANA) and the Council on Accreditation of Nurse Anesthetists (COA) on behalf of the program regarding student progress in the program.Maintaining Minnesota Board of Nursing (BON) Registered Nurse (RN) and Advanced Practice Registered Nurse (APRN) licensure verifications for all academic faculty, clinical faculty, and current students.Assist with processing payment requests for clinical and academic faculty.Attend program meetings, including those that occur in off-hours due to student schedules.Participates in meetings and events as required.Experience and Education RequirementsBachelor’s degree required.At least two years of experience in the office, administrative, or customer service field required.Experience in a healthcare-related field is preferred, but not required.Essential Knowledge & SkillsServes and protects the program by adhering to professional standards; facility policies and procedures; and federal, state, and local requirements,Self-direction and ability to work with minimal supervision,Flexibility to be available to program leadership during off-hours, such as evenings and weekends.Organized, detailed, process-oriented,Team orientation/collaboration, both as a leader and a follower,Effective time management,Interpersonal skills to communicate effectively with various individuals, including students, leadership of healthcare systems, healthcare professional organizations, and state nursing regulatory bodies,Technology literacy in the use of databases, online learning platforms, email, shared files,Updates job knowledge by seeking out and participating in educational opportunities and reading healthcare-related publications,Learning agility/resourcefulness to find information/solve problems,Effective writing skills.Physical DemandsSedentary work. Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.Light work. Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities.Medium work. Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.Heavy work. Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.Physical Hazards - Health and Safety ConcernsGeneral office environmentsErgonomicsNoiseChemicalsDrivingBiohazardsExtreme climate (Hot/Cold)Apply online at https://www.smumn.edu/about/offices-services/human-resources/employment-opportunities/ and include a cover letter, resume, and contact information for three professional references.Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.All offers of employment are contingent upon the successful completion of a criminal background check.

Created: 2026-01-26