Administrative Assistant (Food and Beverage)

Omni Tempe Hotel at ASULocated at the corner of University and Mill, Omni Tempe Hotel at ASU amplifies Tempe’s revitalized downtown area and brings some of the largest conference and meeting space to the city. The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. We are building an amazing team that focuses on creating incredible guest experiences. Join us and be a part of something special!The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. This role assists with scheduling, payroll support, menu and signage production, guest communication, and coordination with culinary and banquet teams. The ideal candidate is detail-oriented, efficient, and committed to delivering high-quality support that enhances the overall F&B operation at Omni Tempe Hotel at ASU.Assist design and layout of menus and promotional materials for all Food and Beverage DepartmentsCreate all banquet labels and signageProvide administrative support to the Food and Beverage DirectorsEnter weekly F&B schedules into On TrackSubmit weekly gratuity and provide support to payrollMaintain up-to-date BEO booksPartner with culinary to create menu and allergen guidesAssist with procurement of menu items not available through our major vendorsOn-board new F&B associatesContact of all large party reservations between 13-30 guests in NHS and LuceroThis job description is not intended to be all-inclusive. The employer reserves the right to modify duties, responsibilities, and activities at any time, with or without notice, to meet evolving business and operational needs.Previous experience in food and beverage, ideally in an upscale hotel environment.Excellent communication and interpersonal skills, with a knack for engaging with a diverse range of guests.Ability to work efficiently and calmly under pressure in a fast-paced environment.Strong organizational and multitasking skills, with a keen eye for detail.Current food handler’s card and alcohol service certification as per local, state, or federal regulations.High school diploma or equivalent; further education in hospitality or related field is a plus.Must be able to lift, push, pull, place, and carry objects weighing up to 50lbs.*This position is a full-time, on-site position with no work from home flexibility.This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Omni Hotels & Resorts.Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCP's Pay Transparency Nondiscrimination policy statementIf you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email .

Created: 2026-01-28