Executive Assistant

Description We are looking for a dedicated and detail-oriented Executive Assistant to join a team in Minnetonka. This role is ideal for professionals who thrive in administrative coordination and enjoy supporting executives in a dynamic environment. As this is a long-term contract position, you will play a crucial role in ensuring smooth daily operations and excellent client support. Responsibilities: u2022 Manage the executiveu2019s calendar, including scheduling and organizing meetings. u2022 Assist in preparing for meetings by gathering necessary documents and conducting research on investment and insurance products. u2022 Coordinate correspondence by sending invitations, responding to inquiries, and maintaining client communications. u2022 Provide support in client intake processes and maintain accurate client records. u2022 Conduct research to provide insights into securities and insurance offerings. u2022 Ensure smooth daily operations by managing administrative tasks and logistics. u2022 Actively follow up on tasks and maintain detailed records to support organizational efficiency. u2022 Collaborate with the executive to streamline processes and improve workflows. u2022 Handle client relations by addressing questions and providing timely updates. u2022 Maintain confidentiality and professionalism when handling sensitive information. Requirements u2022 Solid understanding of basic investment and insurance concepts. u2022 Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. u2022 Proven experience in administrative roles, with strong organizational and multitasking skills. u2022 Excellent verbal and written communication abilities. u2022 Ability to manage competing priorities and deliver results within deadlines. u2022 Detail-oriented with strong follow-up capabilities. u2022 Prior experience coordinating logistics and supporting executive-level staff. u2022 Flexibility to work onsite in Minnetonka, for 25-30 hours per week, 5 days a week. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-01-28