Administrative Assistant

Overview Seeking: compassionate individuals looking to help make a difference If you are passionate about making a difference in someoneu2019s life and want to work for an organization that appreciates and recognizes their employeeu2019s success, we encourage you to apply today Seeking a Part Time Adminstrative Assistanton our Ithaca Corps Team Our Part Time opportunities offer: u00b7 Generous time off every year including 14 paid holidays, vacation time and sick time u00b7 Employer funded Pension Plan (company contributions begin after 1 year of continuous employment) u00b7 Tax Deferred Annuity (403B) u00b7 Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life u00b7 Christmas Bonus u00b7 Wireless discount for Verizon customers u00b7 Free parking SCOPE AND PURPOSE OF POSITION:General Secretarial duties in support of the Corps Officers Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. u2022 Provide a confidential and compassionate interview with walk-ins needing emergency assistance. Complete all family intake information and assess the need required.u2022 Accurately document all information required by The Salvation Army and cooperating agencies (i.e. The Food Bank of Central New York).u2022 Manage community volunteers.u2022 Organize and maintain all necessary files for Salvation Army programs and other secretarial duties.u2022 Network with other local agencies when needed to provide best means of assistance.u2022 Assist volunteers of the Client Choice System of The Food Bank of Central New York when filling emergency food assistance.u2022 Attend any necessary training required for services and remain up to date on certifications.u2022 Act as Point of Contact for most of our community through the phone and our office.a. Answer, provide correct information and referrals for each call.b. Record messages for appropriate persons.c. Update outgoing messages during special times (Christmas and back to school).u2022 Complete and file tax donation forms, when requested.u2022 Provide direct emergency assistance via writing vouchers as available:a. Manage and maintain files, paperwork and statisticsu2022 Maintain calendars to coordinate corps officers and all community responsibilities.u2022 Prepare, type and copy correspondences and other documents as needed and on a timely basis to include but not limited to:a. Thank you, birthday cards, and prayer requestsb. Church bulletins for each Sunday and special servicesu2022 Work with officer to coordinate Christmas collections, distribution, thank you letters, reportsu2022 Coordinate annual Fishing Tournament.u2022 Attend the employee meetings to take notes for officer filing and reference.u2022 Pick up donations, make camp runs and take seniors home as needed.u2022 Order office supplies used regularly and anything else the officers or corps leaders need. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:u2022 Pleasant attitude with all staff.u2022 Proficiency with Microsoft Office products.u2022 Training with Food Bank of Central New York on policy (attend after hired).u2022 Valid driveru2019s license that meets The Salvation Army insurance requirements. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Job LocationsUS-NY-Ithaca Job ID 2026-14878 Category Administrative Compensation Total compensation exceeds the stated base annual salary (or Hourly rate) range. Compensation Min USD $17.00/Hr. Compensation Max USD $17.00/Hr. Type Regular Part-Time

Created: 2026-01-29