Executive Assistant

Description u2022 Work closely with the president on the daily function of business processes and procedures. u2022 Work with president to maintain and develop office and employee policies. u2022 Responsible for accounts receivable and accounts payable entries into company accounting system. u2022 Responsible for daily invoicing. u2022 Responsible for ensuring payments are received within payment terms. u2022 Communicate daily with president and inside sales staff about accounts receivable issues or concerns with distribution partners. u2022 Maintain strong relationships with the accounting personnel of distribution partners and vendors. u2022 Manage credit application process for new distribution partners. u2022 Responsible for entry of vendor invoices and working with president on accounts payable. u2022 Manage freight invoices, discrepancies and claims by working with sales staff, warehouse staff, distribution partners, and freight vendors. u2022 Manage expense reports and receipts for all business related activity. u2022 Manage commission reports for sales staff. u2022 Monitor warehouse and office supplies and cost effectively order as needed. u2022 Track employee vacation time and personal time off. u2022 Track hourly workeru2019s time. u2022 Coordinate building maintenance with building owner and outside contractors. u2022 Participate in the planning and execution of company events. u2022 Maintain all company files. u2022 Responsible in maintaining conference room and common areas of the office. u2022 Back up to inside sales during busy times or when staff are out of the office. u2022 Assist the president of the company as needed. Additional Skills & Qualifications Must haves: - Previous experience as executive assistant / office management - Experience with daily invoicing - Basic accounting knowledge - Proficient within Excel Nice to haves: - Microsoft Dynamics 365 business central experience Job Type & Location This is a Contract to Hire position based out of Hamilton, OH. Pay and Benefits The pay range for this position is $27.87 - $27.87/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: u2022 Medical, dental & vision u2022 Critical Illness, Accident, and Hospital u2022 401(k) Retirement Plan u2013 Pre-tax and Roth post-tax contributions available u2022 Life Insurance (Voluntary Life & AD&D for the employee and dependents) u2022 Short and long-term disability u2022 Health Spending Account (HSA) u2022 Transportation benefits u2022 Employee Assistance Program u2022 Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hamilton,OH. Application Deadline This position is anticipated to close on Feb 10, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ( ) for other accommodation options.

Created: 2026-01-29