Assistant Registrar

Minimum Requirements:Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience.Grade 7 (Salaried)Position Description:The University of Louisville is seeking an Assistant Registrar. The Assistant Registrar will manage all of the daily operations of the Service and Processing Centers, including registration, grading, academic actions, reports, transcripts, storage of records, petitions for residency/tuition exceptions, collection/depositing of monies, and commencement-related activities while ensuring in all facets that staff provide exemplary in-person, telephone, and email customer service.The position will supervise, hire, train and evaluate two Assistant Directors, a Compliance Analyst, the Residency and Commencement Coordinator, and five Department Coordinator II positions. Candidate will initiate, plan, implement, and assess customer service training, cross-training, knowledge sharing, payroll/Human Resources functions, and professional development for each individual supervised. They will assist the Registrar with planning, budgeting and policy implementation. They are responsible for documenting all procedures.The Assistant Registrar will counsel and advise students/families of students, faculty, and staff. Work with other university offices, including Dean of Students, Academic Deans, Advising, Bursar, Financial Aid, and other entities to provide reports, collaborate, and reach a resolution of any issues.Candidate will act as liaison with Transfer Services and Graduate and Undergraduate Admissions offices to ensure collection and dissemination of credentials among all offices to facilitate the prompt and accurate posting of transfer credit. Work with outside agencies on special programs and/or projects, such as Metroversity, High School Dual Credit, Community College outreach (ULTRA), and National Student Clearinghouse.The Assistant Registrar will maintain a strong understanding of FERPA and related policies, AACRAO guidelines, as well as federal, state, and regulatory requirements. Ensure staff is trained and adheres to all constraints. Coordinate with academic and service offices to improve policies and procedures.Manage the Universityu2019s Winter session program, including advertising the program and maintenance of the Winter session website. Coordinate the High School Dual Credit program with Undergraduate Admissions staff, ensuring all classes are created, students are registered, and tuition charge is pensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.If you require assistance or accommodation with our online application process, please contact us by email at or by phone 502-852-6258.

Created: 2026-01-29