Coordinator, Land Production

JOB DETAILS Job Title: u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0 Coordinator, Land Production u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0 Reports To:u00a0u00a0 u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0 Sr. Director, Production Operations, Land Place of Work:u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 NYC HQ Other:u00a0 u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0 u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0 u00a0 Full Time Salary: u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 u00a0 65k-70k ABOUT RWS GLOBAL RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more. RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Globalu2019s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide. The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDSu2122 Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disneyu2019s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular starring the Radio City Rockettes and more. For more information, visit . About the Role Coordinator, Land Production supports the Land Production Operations team and Sr. Director of Production Operations by managing the administrative, logistical, and operational needs of land-based entertainment productions. This role oversees seasonal payroll and labor tracking, coordinates performer and staff logistics, manages invoices, reimbursements, contracts, and shipping, and maintains departmental documentation such as handbooks and orientation materials. The coordinator serves as a key communication hub for cast and production teams, assists with onboarding and orientations, supports safety and compliance efforts, and collaborates closely with Production Managers to execute action items. Highly organized and self-motivated, this role ensures smooth day-to-day operations while supporting company initiatives, policies, and production goals throughout the season. Key Responsibilities + Assist Sr. Director Production Operation, Land with administrative duties for logistics and programmingu00a0 + Oversees the payroll process for Seasonal Employees (Daily Jibble review and editing, collecting and performing all edits from the Jibble Adjustment Form, keeping track of Housing Deposits, Travel Stipends, Bonuses, and submits timesheets for processing) Be supportive of Raise Your Experience initiativesu00a0throughout the season + Updates and creates new templates and documents for the Land Production Department (Handbooks, Orientation, etc.) + Keeps track of all invoices and their coding and classification, submission to Finance. + Code reimbursement requests and their submission + Cast communications such as Intro Letters and collection of contact and travel information and data + Manage performer and labor logistics for the production process as well as ongoing operations of the experience + Handles all Workeru2019s Comp and Accident Report communications and submissions + Assist team with general research and travel requests + Additional tasks such as creating Welcome Letters, leading Orientations for Production Managers + Coordinate Shipping + Contract addendums and contracting/onboarding + Attend meetings and create and distribute meeting notes and agendas + Review and Action Daily Operational Reports and collaborate with RWS Production Manager(s) on action items to be taken + Complete all duties to the satisfaction of the Company + Follow the Company chain of command + Follow all given RWS and Client infectious disease control and safety protocols as may be necessary + Adhere to all RWS Handbook guidelines and travel guidelines, including dress codes and codes of conduct + Site visits may be asked + Required to be a highly motivated, self starter + Other duties as needed Qualifications & Skills: + Degree in Arts Administration, Production, Film, Media, Sports, Communications, or a related field; equivalent professional experience considered. + Expert communication skills + Highly motivated self-starter with the ability to manage multiple priorities in a fast-paced production environment + Strong organizational and administrative skills with exceptional attention to detail + Strong communication skills for coordinating cast, crew, and production correspondence + Proficiency in software and tools, such as Wrike, Microsoft Project, or equivalent. + Flexibility to work evenings, weekends, and holidays as required. + Flexibility to travel if necessary. u00a0 Character Attributes: -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Strong Communicator:u00a0Effectively communicates with crew, talent, vendors, and stakeholders, ensuring clear understanding and alignment across all production activities. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Highly Organized:u00a0Exceptional at planning and managing complex logistics, schedules, and resources, ensuring all aspects of production run smoothly. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Detail-Oriented:u00a0Attentive to every detail of the production process, from budgets to crew assignments, ensuring that nothing is overlooked. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Team-Oriented:u00a0Works collaboratively with diverse teams, fostering a positive working environment that encourages cooperation and communication. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Proactive Problem Solver:u00a0Anticipates potential production challenges and develops contingency plans to address issues before they escalate. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Resilient:u00a0Demonstrates perseverance and a positive attitude, handling setbacks and production challenges with determination and adaptability. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Adaptable:u00a0Flexible in adjusting plans and resources in response to last-minute changes, unforeseen challenges, or evolving project needs. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Calm Under Pressure:u00a0Maintains composure during high-stress situations, especially in live environments, ensuring smooth operations even when faced with tight deadlines. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Resourceful:u00a0Finds creative solutions to optimize resources, manage costs, and maintain production quality, even within tight budget constraints. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Reliable:u00a0Dependable and trustworthy, consistently delivering on commitments and ensuring all aspects of production meet established standards. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Time Management:u00a0Expert at managing time effectively, ensuring all production milestones are met and adjusting schedules as needed to keep projects on track. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Multitasker:u00a0Capable of handling multiple tasks and projects simultaneously, juggling various production elements without compromising on quality. -u00a0u00a0u00a0u00a0u00a0u00a0u00a0Ethical & Professional:u00a0Upholds high standards of professionalism, integrity, and accountability, ensuring that all production activities are conducted responsibly. Company Benefits: + Competitive Salary + Flexible working schedule and remote work options + Company 401K + Health Benefits u2013 Medical, Dental, and Vision + Collaborative and inclusive work environment + Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others. Please Note:u00a0 While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned. DIVERSITY AND INCLUSION STATEMENT:u00a0 DIVERSE IS WHO WE ARE Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employeeu2019s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked. u00a0 Powered by JazzHR

Created: 2026-01-30