Administrative Specialist II - Invoice (Part time)

Duration: 12 months Note: + Work hours of Requested Position: 32-40/week + Virtual-Raleigh, NC or Charlotte, NC + CW position will perform various operational and project management duties to support the Product Marketing & Acquisition Team that serves as Clientu2019s Full-Service Marketing and Promotion Team. Job Description: + Support paid media campaigns by processing and managing monthly paid advertising invoices. Invoicing responsibilities include reviewing the details of each invoice (the program, the jurisdictions, dates, etc.); then applying the appropriate accounting codes to each invoice and entering them into the CAPS System for processing. + Invoices must be processed in a timely manner to be compliant with our agencyu2019s terms of agreement. Responsible for ensuring that all invoices are entered correctly and submitted for approval for payment on time. + Note: there are approximately 100 invoices each month. + Supporting the Advertising function by assisting as needed with scheduling and maintaining the monthly campaign reporting call calendar for campaigns, with full scope of stakeholders for each campaign. + Assisting with reviewing and routing paid media reporting decks for accuracy prior to monthly meetings. + Making regular updates to our project status report that tracks activities for all media campaigns, ensuring we have a real-time look at all campaigns in market and those in development. + Help with scheduling and reserving meeting spaces and other needs during our September media planning sessions that take place with the marketing team and the agency team annually in Charlotte. + Help maintain and upload documents to a robust Teams site with all relevant media forms, contacts and documentation, support documents and templates used by the marketing team. + Conduct research as needed throughout the year on new channels or emerging trends in the paid media space to share back with the MM team and the RM agency partners. + Maintain and manage the relationship with LiveRamp u2013 this is newly emerging work and some of the support needs are unknown. Some support will be needed coordinating with the MM team and the data team to make sure campaign lists are pulled and properly hashed, prior to uploading into the LiveRamp platform. + Serve as back-up contact for media agency when Principal is out of office (vacations, etc.). + Provide support to the Marketing Management team in other capacities to include: Handling non-marketing / comms requests such as updating T&Cs for our non-reg businesses for PNG and Client; list pulls, transactional communications, legal and disclaimer reviews, proofreading and audit reviews (15% - 25% of time). About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Created: 2026-02-02