Pre-Award Administrator

Pre-Award AdministratorMed-Neurology - Pennsylvania-Pittsburgh - (26000480)u00a0The University of Pittsburgh, Department of Neurology, seeks a qualifiedu00a0Pre-Award Administratoru00a0to support research operations with a primary focus on pre-award administration.This position is comprised of approximatelyu00a075% pre-award responsibilitiesu00a0andu00a025% post-award responsibilities. The successful candidate will independently manage significant responsibilities and exercise sound judgment consistent with the scope of a Pre-Award Specialist role. The primary responsibilities of the position are preparing application documents and negotiating budgets for government agencies, industry sponsors and foundations. The role serves as a key financial and technical resource to principal investigators and university staff, ensuring compliance with institutional, sponsor, and regulatory requirements. By the fourth month of employment, the individual is expected to demonstrate the ability to perform pre-award duties with a high degree of autonomy.Key Responsibilities and Qualifications:- Proven experience in grants and contracts administration with a focus on pre-award administration- Pre-award responsibilities include prepare proposal submissions and perform budget negotiations- Ability to read and interpret sponsor guidelines, institutional policies, and regulatory requirements- Demonstrated ability to prioritize and manage multiple tasks effectively while meeting established deadlines- Must have strong understanding of accounting principles- Ability to provide accurate and timely post-award financial reconciliations to supervisors and team membersWork Arrangement:This position may be eligible for a hybrid or remote work arrangement following an initialu00a02--3 day per week on-campus training period.u00a0Job SummaryPerforms pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.Essential FunctionsIndependent work for the following areas: Grants & Contracts Submission, Clinical Trial Budget Negotiations, Project Monitoring/Reconciliation, Project Administration, Ensure Compliance with grant requirements, Managing timelines and deliverables, Prepares Financial reports/project narratives/documents.Physical EffortMust be able to navigate in a university setting.Assignment Category:u00a0Full-time regularJob Classification:u00a0Staff.Grants & Contracts Specialist III (Pre & Post-Award)Job Family:u00a0ResearchJob Sub Family:u00a0Grants & ContractsCampus:u00a0PittsburghMinimum Education Level Required:u00a0Bachelor's DegreeMinimum Years of Experience Required:u00a02Will this position accept substitution in lieu of education or experience:u00a0Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule:u00a0M-F, 8:30-5:00Work Arrangement:u00a0Hybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range:u00a0TBD Based Upon QualificationsRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0Not ApplicableRequired Documents:u00a0Resume, Cover LetterOptional Documents:u00a0Not ApplicablePI281902374

Created: 2026-02-02