Administrative Program Coordinator, Business Services, ...

Process all types of payment documents, including entertainment and travel reimbursements, ProCard payments, purchasing payments and contractor payments. Create authorizations for entertainment, contractors, and travel. Create purchase orders and contracts as requested. Manage Space Use contracts. Ensure compliance with UT and Moody College policies and procedures. Other related administrative duties as needed.Process and monitor all student billing for the UT in Los Angeles (UTLA) and UT in New York (UTNY) programs to ensure payments have been made and the programs have received all promised payments. Prepare reports on student billing as requested.Process all scholarships for the UTLA and UTNY programs and coordinate with the senior program coordinators of each program to ensure all scholarships have been awarded. Monitor scholarship accounts to ensure there is enough funding available, make sure the correct accounts are being used and provide reporting as requested. Maintain accounts for the UTLA and UTNY programs. Monitor accounts, process account transfers as needed to ensure funding. Ensure all expenditures comply with the rules applicable to the funds being spent. Provide reporting as requested.Serve as administrative point person for UTLA and UTNY staff. Ensure employee compliance with use of ProCards, Travel, and Entertainment cards. Ensure compliance with UT and Moody College policies and procedures.Reconcile transactions monthly for all UTLA and UTNY accounts. Prepare monthly financial reports for all UTLA and UTNY accounts according to Moody College Business Services format. Create and distribute reports as needed. Document program standard operating procedures, ensure communication to stakeholders and department, ensure easy access to program information. Develop metrics to measure program success through adherence to scope, timeliness, budget maintenance, and forecasting. Perform research and develop graphs, charts, spreadsheets, correspondence, reports, and presentation materials, as requested. Other duties as assigned.

Created: 2026-02-02