Rental Coordinator - Engineered Services

A position at White Cap isnu2019t your ordinary job. Youu2019ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment. White Cap is hiring immediately for a Rental Coordinator Do you want a part in helping to _Build America?_ As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nationu2019s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for a Rental Coordinator _Why a_ _career_ _with White Cap?_ + Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more + Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time. + Stability: Since 2020, White Cap has doubled in size and continues to grow. + Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential. + Love where you work: White Cap has been certified as a _Great Place to Work_ . + Inclusive culture: Work in a place that values and celebrates who you are. _A_ _Rental Coordinator_ _at White Capu2026_ + Enters and invoices all rental orders. + Maintains files on all rental jobs. + Communicates inventory needs to manager and purchasing department. Oversees repair and maintenance of all rental hardware. + Communicates any problems such as shortages, delivery issues, damage, etc., to sales and/or customers. + Communicates any equipment needs to manager. + Generally has 2-5 years of experience. + Performs other duties as assigned. Preferred Qualifications Essential Responsibilities: Order Processing: u00b7 Review and distribution of job write up including contact information, billing instructions, job cost details, and engineering instructions to appropriate parties. u00b7 System entry of Bill of Material received from engineering. u00b7 Distribution of the Bill of Material to Operations. u00b7 Communicate and set ship dates with Sales Rep. u00b7 Coordinate and confirm required equipment substitutions with Engineering, Sales, and Operations. u00b7 Issue and expedite orders for all consumable and special-order materials. u00b7 Issue and expedite orders for re-rent material as needed and communicate status with Operations. u00b7 Manage all backorders for order to ensure that ship date can be met. Equipment Shipment: u00b7 Finalize shipping schedule with Sales and Customer. u00b7 Generate final pull tickets & system drawings for Operations. u00b7 Generate Bills of Lading for shipment. u00b7 Notify sales of all shipments including copies of the Bills of Lading. u00b7 Generate system billing. Confirm all items are accounted for and billed, including freight, engineering, consumables, and special-order items. u00b7 Review with appropriate sales representative and send to customer. u00b7 Manage all back orders, follow up shipments, and additional orders in the same manner. Equipment Returns: u00b7 Send Return Instructions to customer including primary contact, scheduling process, bundling instructions, and maintenance charges listing. u00b7 Send tally sheets by area or by project/including or excluding quantities per customer request. u00b7 Notify Operations/Returns Team Leader of incoming return, including re-rent items that need to be segregated. u00b7 Receive return information including counts, cleaning, and damage charges, and return photos from Returns leader and: u00b7 Notify Customer/Sales of any count discrepancies from customer generated counts, as well as bundling and cleaning issues to prevent future problems. u00b7 Enter return and generate return billing including damage and cleaning charges. Provide appropriate documentation for all damage/cleaning charges. Project Close-Outs: u00b7 Generate final billing and notify sales of all final lost equipment charges. u00b7 Ensure that all re-rent for project is accounted for and returned or transferred to new project in system. u00b7 Audit project file to make sure all required information is included. General Responsibilities: u00b7 Secondary contact for all customer inquiries. Develop thorough understanding of product offerings of Jobsite Formwork division. u00b7 Creation and maintenance of project files. u00b7 Liaison between sales, engineering, and operations to communicate changes to projects to all involved parties. u00b7 Ability to communicate professionally with customers, vendors, and all levels of the organization. u00b7 Review and approval of all re-rent billing and freight billing. u00b7 Assisting with month end closing including creation and distribution of continuation and return billing to salesman. u00b7 Special projects assigned by management. If youu2019re looking to play a role in building America, consider one of our open opportunities. We canu2019t wait to meet you. Functional Area Sales Work Type On-Site Recruiter Lanaro, Gabriela Req ID WCJR-030419 White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.

Created: 2026-02-05