Office Management Specialist (OMS)

Job Family : Operational Effectiveness (ESA) Travel Required : None Clearance Required : Active Secret What You Will Do : Guidehouse is hiring an Office Management Specialist (OMS) to join one of our Department of State teams to ensure efficiency and seamless support across administrative, travel, and logistical functions. This individual must be a self-starter, able to multi-task and prioritize competing assignments. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment and can juggle multiple priorities with precision. From managing time and attendance, coordinating complex travel arrangements, and maintaining office systems to supporting onboarding, security clearances, and special projects, you will play a critical role in keeping the office running smoothly. Responsibilities may include but not limited to: + Assist staff with travel-related tasks. + Track time and leave for staff and assist with timekeeping. + Support visitor arrival. + Coordinate with facilities management to maintain office and conference rooms; escort cleaning and maintenance staff. + Maintain file documentation and storage per Department policy (Foreign Affairs Manual). + Scan, fax, and shred correspondence as appropriate. + Ensure continuous operation of office equipment (printers, fax, copier). + Prepare office correspondence and obtain proper approvals. + Assist with security clearances, building passes, and onboarding of new or transferring personnel. + Maintain organizational charts, phone lists, desk locations, and IT asset records. + Assist with setup for office-wide meetings and monthly learning events. + Carry out special projects as directed. What You Will Need : + An ACTIVE and MAINTAINED

Created: 2026-02-05