Fiscal and Contracting Coordinator

POSITION SUMMARYu00a0Maintains complex financial records utilizing accounting and other financial systems and software (i.e. J.D.E., Microsoft, Excel, Access, etc.); provides technical assistance and coordination of the Department's accounting activities.u00a0u00a0Department: u00a0AnyPosting Type: AnnouncementSalary: u00a0$57,574 per year.Union: None, this is a non-union position.Civil Service Classification: u00a0Non-Competitiveu00a0REQUIREMENTSu00a0General Application Requirements:You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified.u00a0Disqualifications based on any of these General Application Requirements areu00a0notu00a0subject to a Civil Service appeal.- Applicants must submit a complete application, including education, work experience, a resume (if applicable) and completed supplemental questions.- Applicants must become residents of the City of Pittsburgh prior to employment and must remain a resident throughout employment. - Clicku00a0hereu00a0to view a map of City of Pittsburgh neighborhoods.u00a0NOTE:u00a0The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. u00a0The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. u00a0Candidates may be disqualified from consideration based on the results of their background investigation,u00a0as it relates to the job for which the applicant is being considered.u00a0NOTE:u00a0Candidates being considered for employment mustu00a0submitu00a0official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.u00a0Qualifying Requirements:Your work experience and education/training will be evaluated tou00a0determineu00a0if you meet the qualifying eligibility requirements listed below for this position. u00a0You will receive notice of your eligibility status.- WORK EXPERIENCE: The application must clearly show one (1) year of full-time professional experience in fiscal management or accounting. u00a0(Less than full-time experience will be calculated on a pro-rated basis.)- EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Finance, Accounting or a related field.u00a0u00a0(See NOTE under the General Application Requirements Section above regarding the verification of education/training.)- EQUIVALENCY: u00a0Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this positionu00a0(based on the sum of work experience and education/training listed above).u00a0The Total Qualifying Requirement is five (5) years.u00a0CIVIL SERVICE EXAMINATIONSIf you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). u00a0You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. u00a0Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.u00a0- Written: u00a0None required for this position.- Performance: u00a0None required for this position.- Medical: u00a0None required for this position.u00a0POSITION DUTIESu00a0- Oversees the accounting, grant management, purchasing, cash management and other fiscal management functions of the Department and monitors its financial accounting and management application systems (e.g., J.D.E., etc.).- Advises Director and Assistant Director regarding fiscal matters; effectively recommends and implements approved fiscal policies and procedures.- Manages nd accounts for proper expenditure of funds from federal, state, or other public and private sources; prepares and maintains required documentation and reports.- Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer (e.g., J.D.E., Microsoft Word, Excel, etc.).- Oversees and may assist with the preparation of contracts, grant applications, legislation, etc.; recommends approval of invoices for payment; makes drawdowns to ensure the availability of funds.- Ensures that adequate and correct financial information is maintained and made available to departmental managers, funding agencies, auditors, etc.- Oversees the expenditures of goods and services used by the Department.- Records, plans, assigns, processes, and verifies payments for Department's fiscal transactions.- Assists in the preparation of the Department's budget.- Prepares financial statements, reports, and tabulations; prepares special reports in connection with fiscal records as assigned or required.- Acts as a liaison to other City departments and vendors to expedite deliveries, explain bills, provide information, etc.- Analyzes accounting problems and recommends revision in forms, account classifications, and statements within the framework of the City and other pertinent governmental regulations.- Collects, records and deposits funds received by the Department.- Assists in the preparation and execution of assigned contracts.- May prepare and/or review all appropriate legislation.- Performs activities and functions of related lower-levelu00a0personnel and other related tasks and duties as assigned or required.

Created: 2026-03-07