Administrative Coordinator II

Job Summary and Responsibilities The Translational Research Administrative Coordinator plays a critical role in ensuring the efficient and compliant operation of BNI Research laboratories and core facilities. This position is responsible for a wide range of administrative logistical and operational support tasks contributing to the smooth execution of research projects and the maintenance of essential research infrastructure. The ideal candidate is highly organized proactive detail-oriented and possesses excellent communication and problem-solving skills. Key Responsibilities: Daily Operations: Monitor temperature monitoring systems for critical equipment identifying and addressing out-of-range or malfunctioning units. Respond promptly to core freezer and LN2 alarms to ensure sample integrity. Conduct daily shipping/receiving verifications and research area walkabouts to identify and resolve operational issues. Review and process various REDCap forms to ensure timely approvals and requestor notification (Travel Requests Capital Requests Incoming/Outgoing Shipments etc.). Process and manage shipping labels (e.g. FedEx) as requested. Coordinate procurement activities including placing orders through Lawson Amazon Staples and other vendors. Draft and distribute mass communications to research personnel as needed. Initiate and follow up on Facilities and Environmental Services (EVS) requests. Address miscellaneous emergent requests and duties as assigned. Weekly Operations: Update research monitor information and content. Monitor the BNI Research Website for necessary updates including grants publications and personnel changes. Coordinate the BNI Neuroscience Conference including executing speaker contracts collecting presentation information scheduling faculty meetings arranging catering sending invitations updating research monitors and facilitating seamless conference execution from setup to teardown. Process speaker honorariums and travel expense requests for seminars. Track and verify LN2 deliveries ensuring physical verification of tanks. Ensure timely delivery of dry ice and Sparkletts water. Monthly Operations: Conduct audits of core -80 freezer occupants addressing

Created: 2026-02-05