Senior Administrative Assistant- Healthcare

Job Summary: Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company's mission, vision and core values. Role and ResponsibilitiesProvide administrative support for designated executive leaders, including Physician leadershipAct as the point of contact among leaders, employees and external partnersManage information flow in a timely and accurate manner.Create and format information for internal and external communication, spreadsheets, emails and presentations.Coordinate and manages the schedule, including meetings, appointments, and travel arrangementsMaintains calendars and coordinates reoccurring meetings that require provider attendance.Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.Helps coordinate the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.Tracking and monitoring of data via various systems and processesSchedule and set up meetings, including catering, room set-up, etc. Some late working nights (e.g. 9pm) may be required to support board meetings.Track and process expense reportsMail certified letters and other off-site business activities as needed.Self-directed project managementAssist in planning and coordinating company events, conferences, and other special functions.Perform ad hoc duties as needed.Qualifications and Requirements Strong proficiency with MS Office Suite, including Word, Excel and PowerPointExperience working in a medical setting is preferred.EMR experience strongly preferred.Knowledge of and adherence to HIPAA rules and regulationsAbility to be resourceful and proactive in dealing with issues that may arise.Ability to prioritize and juggle multiple tasks.Strong attention to detail and accuracySolid communication skills both written and anized with excellent time managementCurrent driver's license, registered vehicle and insuranceKnowledge of and adherence to HIPAA rules and regulationsBachelor's Degree or equivalent experience3-year prior administrative experience required

Created: 2026-02-06