Office Administrator / Staff Assistant

Description At Asplundh Engineering Services (AES), we keep critical utility and infrastructure projects movingu2014supporting the teams who power communities and strengthen the energy grid. As we continue to grow, weu2019re looking for a detailu2011driven, proactive Office Administrator/Staff Assistant to champion and enhance the excellence that our Lewiston, ME office is built on. Weu2019re looking for an Office Administrator/Staff Assistant u2014 are you ready to explore your career with us? Role Summary As an Office Administrator/Staff Assistant , youu2019ll be the organizational anchor of our Lewiston office, providing essential administrative, project, and operational support. Your work will span dayu2011tou2011day office coordination, fleet and equipment tracking, documentation support for project teams, and ensuring smooth communication between local operations and corporate partners. This is a dynamic, peopleu2011focused roleu2014perfect for someone who thrives in an environment where no two days look the same. Given the high level of day-to-day support this role provides, the Office Administrator/Staff Assistant will work on-site at our Lewiston, ME office to best serve our team. What Youu2019ll Need to Be Successful + Strong organizational and planning abilities + Excellent written and verbal communication skills + Proficiency in Microsoft Office + Ability to manage multiple priorities with accuracy and professionalism + A customeru2011service mindset and collaborative spirit + Associate or Bacheloru2019s degree preferred (or equivalent relevant experience) + Previous experience in an office administrative or staff assistant role is valued How You Will Make an Impact In this role, youu2019ll contribute directly to the success of our engineering and field teams by: Office Operations & Support + Handling incoming/outgoing mail + Managing office supply ordering and stocking + Coordinating daily office activities + Scheduling safety equipment inspections and maintenance + Ordering and tracking employee PPE Project & Staff Support + Supporting travel scheduling for project teams + Assisting with document control needs + Generating reports that help keep projects on track Fleet Coordination + Tracking and scheduling maintenance and repairs + Monitoring registrations, inspections, and insurance + Coordinating with the corporate fleet team and rental partners HR Support + Collaborating with Human Resources & Talent Acquisition on onboarding and offboarding + Supporting employee orientations and training + Assisting with resume development + Tracking employee certifications and required trainings Event & Meeting Support + Helping plan and coordinate meetings, events, and team activities Your attention to detail and strong followu2011through will help our teams deliver critical infrastructure work safely, efficiently, and with excellence. Compensation & Pay Transparency Compensation Range: $45,550.00 - $60,900 annually. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position. Asplundh reserves the right to modify this pay range at any time. Asplundh offers a competitive total rewards package inclusive of health and wellness benefits, fringe benefits and paid time off. Employee Well-Being At Asplundh Engineering Services, we invest in the wellu2011being of our people. Eligible employees enjoy a comprehensive benefits package designed to support their health, financial security, and worku2011life balance, including: + Medical, dental, and vision coverage starting on day one + Retirement plan to help you secure your future + Companyu2011provided life insurance for added peace of mind + Supplemental life insurance options, including spouse and child coverage + A variety of voluntary Aflac supplemental insurance programs + Longu2011term disability coverage + Preu2011paid legal plan + Employee Assistance Program (EAP) to support personal and professional wellu2011being + Paid time off to recharge and refresh + Paid holidays + Access to employee discount programs and helpful resources Benefits listed above are available to eligible employees. Eligibility requirements and plan provisions apply Who We are About Us Asplundh Engineering Services (AES) brings over 100 years of expertise to deliver top-notch engineering, design, planning, and testing services for transmission, distribution, substation, and renewable infrastructure markets across the U.S. An Asplundh Company As part of the Asplundh family, AES benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind. Our Commitment At AES, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project. Benefits We offer a competitive range of benefits to support our employeesu2019 health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager. Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees. An Equal Opportunity Employer. Please note: + _All job offers are subject to pre-employment drug screening and a background check._ + _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._ Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

Created: 2026-02-06