Accounts Payable Specialist

75% - Assist with daily accounts payable operations through processing of supplier invoices, posting AP batches, supplier communication, research, filing, etc. 25% - Assist with billing and accounts receivable operations including pulling data from multiple systems and creating sales invoices, entering invoices and/or sales batches, responding to customers/suppliers and monitoring contracts to ensure accuracy of billings. May assist with month-end closing processes for AP and/or Billing as assigned. Allocation between AP and AR/billing work may fluctuate. ACCOUNTS PAYABLEAccurately code and process PO and non-PO invoices, for multiple operating companies, in a timely mannerMaintain attention to detail and accuracy of data entry while working across multiple systemsReconcile supplier accounts and resolve discrepanciesAssist with weekly check runs ensuring timely payments to suppliersMaintain confidential filing system of transactions as directedWork AP inbox in coordination as directed by the manager and in coordination with othersMaintain vendor relationships while optimizing DPOAssist with year-end 1099s processingAssist with tax audit documentation for various vesselsBILLINGDaily generation of invoices for fuel and customer general passthroughs, and fuel reconciliation invoicing and posting of related invoice transactions and/or batchesMonthly generation of invoices and posting of charter activityResponsible for emailing/submitting customers’ requested documentation (invoices, credit memos and/or other statements)Monitors contracts to ensure the billing of jobs are appropriate and accurateProvides ad-hoc assistance to other positions within the departmentAccurate, courteous, timely response to customers/suppliersAccurate and timely maintenance of company files and records including gathering documentation for financial statement auditsContribution to daily administrative activities of organizationCollections responsibilities as directedOther revenue and passthrough duties and projects as assignedTwo+ years of AP and/or AR/billing experience for a medium to large companyWorking knowledge of accounting and bookkeeping theories and practicesSelf-motivated and able to work independently on assigned tasks with minimal supervisionProven ability to work with all levels of the organization, exhibit a professional demeanor and possess strong interpersonal, communication and customer service skillsCollaborator that works with team to improve processes and ensure efficiencyEnsures compliance with all financial regulations and company policiesMaintains confidentiality of sensitive informationTechnical: Microsoft 365 (Outlook), intermediate to advanced Excel skillsPREFERRED QUALIFICATIONSMicrosoft Dynamics (Great Plains) Accounting SoftwareCoupa Procurement & Invoice software skillsBachelor’s degree in accounting or finance preferredPrimarily in-office roleRequired to sit for long periods of time working with computers, copiers and telephonesInfrequent light physical effort requiredOffice hours are 8:00 a.m. to 5:00 p.m., Monday through FridayIt is expected that you may work beyond normal office hours based on department demandsCenterline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.

Created: 2026-03-07