Purchasing Agent - Facilities Management & Campus ...

Carnegie Mellon Universityu2019s Facilities Management & Campus Services (FMCS) is seeking a Purchasing Agent to join our team. This role offers an exciting opportunity for an individual who thrives in a dynamic and challenging environment and is committed to excellence and integrity. The Purchasing Agent will support FMS Supply & Logistics and act as a Buyer for the FMCS division. This position requires adaptability, strong organizational skills, and the ability to collaborate effectively with internal and external partners while upholding the mission and values of the university. _Core responsibilities include:_ Procurement & Financial + Reconcile invoices with Accounts Payable to ensure timely and accurate payments. + Utilize Oracle ERP to create, maintain, and manage purchase orders. + Oversee Purchasing Card transactions, including payment processing and reconciliation. + Create and manage blanket purchase orders and change orders for inventory and special material requests. + Generate and process purchase orders; maintain accuracy in pricing, quantities, and timely closure. + Ensure proper oversight and accountability for university and third-party funds. + Collaborate with Central Procurement Services on procurement strategies, compliance, and university initiatives. Logistics + Coordinate with suppliers regarding back-ordered materials and outstanding deliveries. + Schedule and manage pickups, deliveries, and returns with suppliers and transportation providers. + Respond promptly to vendor and logistics inquiries. Inventory & Documentation + Process packing slips for pickups and deliveries to designated FMCS locations. + Monitor and track received materials in the FMS Storeroom. + Maintain and update vendor profiles in payment processing systems. + Assist with inventory control activities, including cycle counts, annual physical inventory, and general housekeeping. Administrative + Manage uniform procurement and vendor oversight, including ordering, invoice processing, and product receipt. + Maintain tracking spreadsheets and provide timely updates to employees. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. _You should demonstrate:_ + Ability to work collaboratively and independently. + Strong attention to detail and accuracy in record-keeping. + Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment. + Flexibility to work occasional evenings or weekends as required. Qualifications: + Associate or bacheloru2019s degree in a related field, or equivalent experience. + Minimum 1u20133 years of relevant experience which can include: Procurement, purchasing, vendor management, logistics, or accounting. + Experience with Oracle or similar ERP systems preferred. + Strong communication, organizational, and problem-solving skills. + Proficiency in computer applications and analytical tools. + Maintenance, Repairs, and Operations (MRO) experience highly desirable. + A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: + Successful completion of a pre-employment background check. + Pre-employment drug and alcohol screening. Additional information: + Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible ( employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance ( as well as a generous retirement savings program ( with employer contributions. Unlock your potential with tuition benefits (, take well-deserved breaks with ample paid time off ( and observed holidays (, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team ( to help navigate childcare needs, fitness center access ( , and much more For a comprehensive overview of the benefits available, explore our Benefits page ( . At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; itu2019s about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization? Apply today Location Pittsburgh, PA Job Function Procurement and Purchasing Position Type Staff u2013 Regular Full Time/Part time Full time Pay Basis Salary More Information: + Please visit u201cWhy Carnegie Mellon (u201d to learn more about becoming part of an institution inspiring innovations that change the world. + Click here ( to view a listing of employee benefits + Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran . + Statement of Assurance ( Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (through your candidate profile. If your heart is in your work, come work with us. Carnegie Mellon University isnu2019t just one of the worldu2019s most renowned educational institutions u2013 itu2019s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, youu2019ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, youu2019ll connect and collaborate with dedicated, passionate colleagues u2013 and youu2019ll have the satisfaction of delivering work that truly matters. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, youu2019ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of whatu2019s next. Apply now. Learn more about Student Employment (. Please see Faculty Careers. ( For technical assistance, email HR Services () or call 412-268-4600. If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services () or call 412-268-3930. Prospective Employee Disclosures (

Created: 2026-02-09