Executive Assistant to Chief Operating Officer

Job Summary: The Executive Assistant to the COO provides high-level administrative, operational, and strategic support to ensure the effective functioning of the COOu2019s office. This role requires strong business acumen, exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the COO, acting as a key liaison with executive leadership, internal teams, and external stakeholders. Duties/Responsibilities: Executive & Administrative Support u00b7 Manage the COOu2019s complex calendar, including scheduling meetings, travel, and triage executive priorities u00b7 Oversee end-to-end executive travel planning and logistics, anticipating needs and resolving issues proactively u00b7 Manage expense reports and related documentation in accordance with company policies u00b7 Prepare agendas, presentations, reports, and briefing materials for meetings and executive reviews u00b7 Assists with drafting, reviewing, and managing correspondence on behalf of the COO u00b7 Maintain confidentiality while handling sensitive company and personnel information Operational & Strategic Support u00b7 Track operational initiatives, action items, and deliverables across departments to completion u00b7 Support cross-functional projects by coordinating meetings, timelines, and follow-ups u00b7 Assist with data gathering, reporting, and analysis to support operational decision-making u00b7 Serve as a point of contact for operational inquiries, escalating issues as appropriate Communication & Coordination u00b7 Act as a liaison between the COO and internal teams, executive leadership, and external partners u00b7 Coordinate executive-level meetings, offsites, and leadership events u00b7 Ensure clear communication flow and timely follow-up on commitments Process Improvement & Organization u00b7 Identify opportunities to improve administrative and operational processes u00b7 Maintain organized systems for documents, contracts, and operational records u00b7 Support the COO in driving efficiency, alignment, and execution across the organization Skills/Abilities: u00b7 Minimum 5 years of experience supporting senior executives (COO, CEO, or equivalent) u00b7 Proven experience in a fast-paced, complex organization u00b7 Exceptional organizational, time-management, and multitasking abilities u00b7 Strong written and verbal communication skills u00b7 High level of professionalism, discretion, and integrity #LI-PROMOTE Education and Experience: u00b7 Bacheloru2019s degree in Business Administration, Operations, or a related field experience preferred u00b7 Experience supporting operational leadership or large-scale initiatives u00b7 Advanced proficiency in Microsoft Office and/or Google Workspace; comfort with project management tools u00b7 Ability to anticipate needs, think proactively, and problem-solve independently Physical Requirements (With or without reasonable accommodation): u00b7 Sitting: Over 70% u00b7 Standing: 41-70 % u00b7 Fine Motor Movements: Over 70% All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Created: 2026-02-09