Office Assistant

Description We are looking for a dedicated and proactive Office Assistant/Sales administrator to join our team in Irvine, California. This is a 100% onsite, contract role requiring 40 hours per week, offering the opportunity to grow in a supportive and dynamic environment. In this role for a growing firm, you will play a crucial role in ensuring smooth office operations and supporting various administrative and clerical tasks. Responsibilities: u2022 Manage accounts payable and receivable processes and upload relevant data into the system. u2022 Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities. u2022 Assist with shipping and receiving operations, collaborating with team members to ensure efficiency. u2022 Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach. u2022 Perform clerical duties such as scanning documents, data entry, and organizing office files. u2022 Support office relocation activities and ensure a seamless transition. u2022 Coordinate with onsite staff, including the general manager and technicians, to address administrative needs. u2022 Maintain a well-organized workspace and take initiative to identify and resolve issues. u2022 Contribute to the overall functionality of the office by stepping in as needed for various tasks. Requirements u2022 Proficiency in QuickBooks Desktop and QuickBooks Online is required. u2022 Strong organizational skills and the ability to work independently with a go-getter mentality. u2022 Prior experience in shipping, receiving, and clerical duties. u2022 Familiarity with Microsoft Excel for data entry and reporting purposes. u2022 Excellent communication skills, both written and verbal, for receptionist and administrative tasks. u2022 Capability to manage multiple priorities and maintain attention to detail. u2022 Previous experience in scanning documents and handling invoices. u2022 Ability to work effectively in a team-oriented environment while remaining self-motivated. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-02-09