Administrative Assistant, Operations

Location Key Tower - 127 Public Square Business We know that a u201cone-size-fits-allu201d approach doesnu2019t work when it comes to residential living. Thatu2019s why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve. If youu2019re ready to be a part of our team, we encourage you to apply. Job Description Position Summary Brookfield Properties Multifamily is seeking an Administrative Assistant, Operations to support the day-to-day regional operations, reporting to the Senior Vice Presidents of Operations. This role provides administrative and operational support across a range of activities including calendar management, expense reporting, purchase order creation and P2P processing, executive support, and management of a shared customer service mailbox.The position also coordinates meetings and events, supports regional leadership and team meetings, manages vendor setup and agreements, prepares presentations and on-demand reports, assists with onboarding activities, and supports special projects as needed. The role works across multiple systems and platforms to support operational workflows, reporting, and documentation. Essential Job Function Job Function #1: Administrative & Executive Support (70%) u2022 Provide day-to-day administrative and executive support to Senior Vice Presidents of Operations, including calendar management, scheduling, and coordination of priorities.u2022 Manage a shared customer service mailbox, triaging inquiries and ensuring timely follow-up.u2022 Support onboarding activities for new team members, including coordination of materials, systems access, and logistics. Job Function #2: Financial, Vendor & Agreement Support (10%) u2022 Create and manage purchase orders and P2P transactions, support vendor setup and maintenance.u2022 Prepare, submit, and track expense reports in SAP Concur, ensuring accuracy and timely processing.u2022 Support consultant and vendor agreements, including documentation coordination and tracking. Job Function #3: Meetings, Events & Communications (10%) u2022 Coordinate regional leadership meetings, bi-weekly SVP and Regional Director meetings, and regional team meetings, including scheduling, agendas, materials, and follow-up.u2022 Plan and support meetings and events, managing logistics, communication, and materials.u2022 Prepare presentations and leadership materials using Microsoft Office tools. Job Function #4: Reporting, Systems & Special Projects (10%) u2022 Prepare on-demand reports and support leadership requests using BI reporting dashboards and internal systems.u2022 Utilize Yardi, CRM IQ, P2P, and Adobe Acrobat to manage documentation, process transactions, and support reporting and operational needs.u2022 Support special projects and additional operational initiatives as assigned. Education Associate Degree or Undergraduate (Bachelor) Degree in Business Administration, Operations, or related field preferred Work Experience 3-4 Years of Administrative or operations support required 3-4 Years of Executive Administrative Support preferred 1-2 Years of Hands-on experience with purchase orders, P2P processes, vendor setup, and expense reporting preferred 1-2 Years of Prior exposure to real estate, multifamily, property management, or corporate operations preferred 1-2 Years of Experience with enterprise systems such as ERP, P2P, CRM, and expense management platforms (e.g., Yardi, SAP Concur, or similar) preferred Compensation Commensurate with Experience $27.86 - 39.01 hourly Great Incentives Brookfield Properties cares about the well-being and work-life balance of our valued associates To show how much we care, we offer awesome incentives that include: + Full benefits package + Generous paid time off + 401(k) with company match + Growth and advancement opportunities + Lucrative referral bonus program + Incredible associate rental discount if you choose to live on-site Who wouldnu2019t want to live at one of our beautiful properties (especially at a discounted rate)? The Cleveland corporate office follows a hybrid work model that requires employees to be in the corporate office at least four days per week to foster collaboration, innovation, and team celebration. Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace #LI-NO1 We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. #BPMF At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 670 locations, 1500+ buildings and over 275 million square feet of real estate across the globe. Itu2019s a feat that wouldnu2019t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings donu2019t simply meet the needs of our tenants, residents, and communities u2014 but exceed them, every day.

Created: 2026-03-07