Senior Accounts Payable Specialist

*Responsibilities:** Core AP Operations - Process and manage high-volume, complex vendor invoices ensuring accurate GL coding, sales tax/VAT treatment, and PO matching in accordance with SLA timelines - Serve as primary point of contact for vendor inquiries and issue resolution - Support the AP Manager with international vendor payments, multi-currency transactions, and withholding tax requirements as needed - Execute month-end close activities including accruals, performing reconciliations, and supporting the AP Manager with variance analysis - Lead vendor onboarding process and maintain vendor master data accuracy and completeness, ensuring proper setup for new vendors and ongoing data integrity Process Excellence and Automation - Support AP Manager in implementing automation initiatives - Identify process inefficiencies and recommend solutions to the AP Manager - Document detailed procedures and maintain process documentation - Assist in developing and tracking AP KPIs and metrics - Support system implementations and testing, particularly for Zip HQ and NetSuite enhancements Compliance and Controls - Ensure adherence to established internal controls and SOX compliance requirements - Support audit requests and provide documentation as needed - Assist with global tax compliance including 1099 reporting and VAT reclaims - Flag potential control issues or risks to the AP Manager Team Collaboration - Partner with Procurement on purchase order and vendor onboarding issues - Collaborate with Accounting, Tax, and other finance teams on cross-functional projects - Support the AP Manager with special projects and ad-hoc analysis **You may be a good fit if you have:** - 7+ years of progressive experience in accounts payable operations - Strong experience with both US and international vendor payments (multi-currency, VAT, withholding taxes) - Proven experience at high-growth technology companies - Expertise with NetSuite and familiarity with Zip HQ or similar procurement systems - Exceptional attention to detail and ability to manage high-volume transactions accurately - Strong analytical and problem-solving skills - Excellent communication skills and ability to work effectively with vendors and internal stakeholders - Experience with month-end close processes and accruals - Ability to work independently while knowing when to escalate issues **Strong candidates may also have:** - Experience with AP automation - Advanced Excel skills (pivot tables, VLOOKUPs, complex formulas) - Knowledge of SOX compliance requirements and audit procedures - Accounting background - Previous experience in AI, SaaS, or fintech industries The annual compensation range for this role is listed below. For sales roles, the range provided is the roles On Target Earnings (OTE) range, meaning that the range includes both the sales commissions/sales bonuses target and annual base salary for the role. Annual Salary: $160,000-$190,000USD **Logistics** **Education requirements:**We require at least a Bachelor's degree in a related field or equivalent experience.** Location-based hybrid policy:**Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices. **Visa sponsorship:**We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this. **We encourage you to apply even if you do not believe you meet every single qualification.**Not all strong candidates will meet every single qualification as listed. Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy, so we urge you not to exclude yourself prematurely and to submit an application if you're interested in this work. We think AI systems like the ones we're building have enormous social and ethical implications. We think this makes representation even more important, and we strive to include a range of diverse perspectives on our team.

Created: 2026-02-11