EPIC ADMINISTRATIVE ASSISTANT FULL-TIME DAY SHIFT 25162

Description Join Our Team at New Bridge Medical Center We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If youu2019re passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for an Administrative Assistant. Job Duties Project & Executive SupportProvide direct administrative support to the Epic Project Director, including calendar management, meeting coordination, and follow-up trackingAnticipate administrative needs and proactively resolve scheduling or logistical issuesServe as a central point of contact for administrative coordination across Epic workgroupsMeeting & Scheduling CoordinationSchedule and coordinate meetings across multiple stakeholder groups, including clinical, operational, IT, and executive teamsDevelop and distribute meeting agendas, materials, and pre-reads in collaboration with project leadershipTake and distribute meeting notes, action items, and decisions as directedCoordinate meeting rooms, virtual platforms (Teams/Zoom), equipment, and onsite logisticsProject Administration & DocumentationMaintain organized project calendars, distribution lists, and contact directoriesSupport the development and formatting of project documents, presentations, and reportsTrack meeting attendance, decisions, and follow-up itemsAssist with onboarding logistics for new Epic team membersStaff Scheduling & Time Management SupportTrack Epic team member schedules, planned time off, and availabilityAssist with coordinating coverage and meeting schedules around PTO and training commitmentsMaintain up-to-date team calendars to support project planningGeneral Administrative CoordinationCoordinate administrative functions related to Epic travel, training, and onsite sessions as neededLiaise with internal departments (Facilities, IT, HR, Finance) for meeting space, access, and administrative needsSupport ad-hoc administrative requests related to the Epic programRequired QualificationsHigh school diploma or equivalent required; associateu2019s degree or higher preferred3+ years of administrative or executive support experience, preferably in healthcare, IT, or large project environmentsStrong organizational, time-management, and multitasking skillsExcellent written and verbal communication skillsProficiency with Microsoft Outlook, Word, PowerPoint, Excel, and virtual meeting platforms (Teams/Zoom)Ability to handle sensitive information with discretion and professionalismPreferred QualificationsExperience supporting large-scale system implementations or healthcare projectsFamiliarity with Epic or healthcare IT environments (preferred but not required)Experience coordinating complex calendars across multiple leaders and departmentsCore CompetenciesExceptional attention to detailProactive problem-solving mindsetProfessional judgment and discretionAbility to work independently while supporting a leadership-driven team Strong interpersonal skills and customer-service orientationReporting RelationshipThis position reports to the Epic Project Director and works closely with Epic leadership, analysts, and operational stakeholders. Salary commensurate with experience within posted range. $38,000-$52,000/Year We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.

Created: 2026-02-11