Administrative Assistant u2013 Shilshole Bay Marina

Some of what you'll be doing: As an Administrative Assistant, you will perform moderately difficult to complex administrative support functions. + You will provide administrative support functions requiring intermediate level use of Port software solutions, interpretation of established policies and procedures, and management of both internal and external resources. + You will manage calendars by scheduling meetings for departments, programs, or staff, including coordination with external stakeholders, and support logistics for department-wide events. + You will coordinate travel arrangements and process related expense claims/reports. You will also serve as CorporatePurchase Card (P-Card) user to purchase for both routine and non-routine items (e.g., training, conferences), ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices, and interact with vendors to resolve discrepancies. + You will provide complex contracting support by proofreading documents, ensuring compliance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, and preparing invoices for payment. + You will perform moderately complex budget responsibilities including inputting, monitoring, reporting, preparing and making recommendations for a department. + You will serve as department time administrator for both non-represented and represented employees ensuring accurate and timely processing per Port guidelines and Collective Bargaining Agreement provisions, resolving timecard discrepancies, and verifying time entry with employees or supervisors as required. + You will support and oversee onboarding and offboarding in accordance with Port policies and serve as the departmentu2019s authorized signatory for badging. Who you are: + Experienced u2013 You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees. + Desired u2013 We hope you have experience providing administrative support in a maritime or port-related environment. + Committed to Equity u2013 You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. + Proficient u2013 You bring advanced knowledge of general office practices and procedures, along with intermediate understanding of basic accounting principles and procedures. You also have a strong grasp of conflict resolution techniques and foundational knowledge of project management methodologies. + Efficient Communicator u2013 You have strong verbal, written, and active listening skills, and can produce concise, well-organized, and clear communications for both internal and external customers. You also demonstrate customer service skills marked by discretion, patience, and professionalism. + Problem-Solver u2013 You demonstrate strong critical thinking, problem-solving, and decision-making abilities, along with solid research and reporting skills. + Highly Organized u2013 You demonstrate strong time management and organizational skills, including the ability to prioritize work and consistently meet deadlines. + Technically Skilled u2013 You possess advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondences. What else you need to know: + Work Schedule u2013 Your normal work schedule will be Monday u2013 Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. + Work Environment u2013 You will primarily work in an office environment. + Washington State Residency Requirement u2013 Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. + Overtime Eligible u2013 You are eligible for overtime pay in this role. Why you'll love it here: The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Portu2018s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattleu2018s website. If the position is represented by a union, please refer to the u201c Collective Bargaining Agreement u201d or contact the appropriate Union Representative for specific information related to benefits and eligibility. + Healthcare u2013 Medical, Dental, and Vision Care with options that work for you and your family. + Paid Vacation u2013 Just about four weeks per year that increases with tenure to rest and rejuvenate. + Paid Sick Leave u2013 At least one hour of sick leave for every 40 hours worked. + Holidays u2013 More than ten days per year to celebrate with family and friends away from work. + Pension/Retirement Plans u2013 A pension and additional savings plans to prepare for your future after the Port. + Getting to Work u2013 From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. + Parental Leave u2013 Six weeks of paid leave to spend with new additions to your immediate family. + Development u2013 From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. + Equity, Diversity, and Inclusion u2013 The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees u2013 regardless of race, gender, and other identities u2013 succeed and reach their fullest potential. + Work-Life Balance u2013 We provide the resources to help you create habits to be healthy and balanced. + Mission Driven u2013 We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner. Why the Port of Seattle: Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . Our vision is to create a Port that mirrors u2013 throughout its breadth of operations and services and within its leadership u2013 the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity . Location: Shilshole Bay Marina Organization: Recreational Boating Mgmt Employee Status: Regular Schedule: Full-time Posting Expires: Feb 23, 2026, 11:59:00 PM Minimum Salary: 35.36 Midpoint Salary: 47.84Req ID: 003939The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click for information and definitions of the categories referenced below regarding Protected Veterans status.

Created: 2026-02-12