Special Projects Coordinator

Special Projects CoordinatorEduc-Office of the Dean - Pennsylvania-Pittsburgh - (26000686)u00a0The School of Education Dean's Office is hiring a Special Projects Coordinator to handle administrative tasks, manage special projects, support school-wide events, and enhance outreach efforts. Reporting to the Executive Assistant to the Dean, this coordinator will provide support for initiatives such as the Transfer Pathways Summit, Community Transfer Scholars' Program, Summer College Access Programs, the Dean's Ignite Speaker Series (e.g., arrange housing, travel, and other logistical arrangements) etc. The role involves working closely with the SOE communications and marketing unit for event promotion, conducting program evaluations, and serving as a liaison with internal and external addition to providing programmatic and project support, the coordinator will assist in:Planning networking events, partner engagement and community building activities.Monitoring program development, timelines, and communication.Maintaining calendars and scheduling of activities and events for various programs; as well as participation in SOE and campus committees, community events, meetings, and affiliated activities.Candidates should be:Proficient in Microsoft Office and Google G-Suite,Possess strong interpersonal, organizational, analytical, problem-solving, verbal and written communication skills; and demonstrate an understanding of organizational operations and problem-solving abilities.Align with the school's values of integrity, equity, and excellence, and be able to work effectively with diverse faculty, staff, students, and community partners.Proficient in ability to manage multiple projects simultaneously, to meet deadlines, understand and follow directions, pay attention to detail; keep and maintain accurate and detailed reports and records; work with sensitive information, maintain confidentiality and use discretion.Department Details (Continued)High School Diploma/GED and a minimum of 2 years of experience requiredPreferred Qualifications: Bachelor's degree in Education, Psychology, Sociology or a related field 3-5 years of project-based work is preferred.u00a0Job SummaryServes in an administrative capacity and provides administrative support to the project manager and other team members. Assists with fiscal management and compliance with federal regulations and the contracts. Manages day-to-day office operations and interacts with key stakeholders.Essential Functionsu2022 Serves in an administrative capacity and provides administrative support to the Dean's projects and other members of the Dean's office Senior staff. u2022 Assists with managing the budget of events and projects. u2022 Interacts with key stakeholders. u2022 Manages daily office operations (responding to and sending correspondence, note taking, maintaining office calendars, scheduling meetings, processing orders), making reservations and travel arrangements, and handling other tasks.Physical EffortPosition requires meeting with faculty, staff, and students in other parts of the building and throughout the campus as well as off campus. Mostly a sedentary position. Computer work is required. Light lifting, pushing, and pulling could be needed (less than 25lbs) for events or other activities.Assignment Category:u00a0Part-time regularJob Classification:u00a0Staff.Project CoordinatorJob Family:u00a0Administrative SupportJob Sub Family:u00a0Program & Project ManagementCampus:u00a0PittsburghMinimum Education Level Required:u00a0High School Diploma/GEDMinimum Years of Experience Required:u00a02Will this position accept substitution in lieu of education or experience:u00a0NoWork Schedule:u00a0Varies during M-F 8:30am - 5:00pm, occasional work outside of normal business hoursWork Arrangement:u00a0Hybrid: Combination of On-Campus and Remot work as determined by the department.Hiring Range:u00a0$18/hr - $24/hrRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.Required Documents:u00a0Resume, Cover LetterOptional Documents:u00a0Not ApplicablePI282157243

Created: 2026-02-12