X96577 Graduate Coordinator: Advising and Engagement, ...

Graduate Coordinator: Advising and Engagement, TahlequahJOB SUMMARYTheGraduate Coordinator for Advising and Recruitment holds primary responsibility for advising graduate students on the NSU Tahlequah campus, graduate program recruitment, and graduate student engagement and professional development. The position will assist the Graduate Coordinator for Advising and Admissions in high level administrative management for the Dean, Graduate College where needed. MAJOR DUTIESADVISING and Recruiting●Serve as the primary general academic advisor for graduate students on the Tahlequah campus, including:Provide graduate students with registration and academic program information; communicate general policy information and available services to declared graduate students.Advise current and potential graduate students in the policies and procedures of the University, Graduate College, and degree programs.Administer graduate program entrance exams such as the MAT, GRE, or GMAT.Assist with the maintenance of Plans of Study and Course Sequence materials.Serve as a liaison to instructional departments; facilitate student referrals to an appropriate faculty advisor. Monitor student academic progression to ensure student retentions standards are met. ●Coordinate graduate student engagement and professional development events. ●Coordinate and attend graduate student recruitment activities, such as planning and making college recruitment visits, attending recruitment fairs, using social media to maintain contact with prospective students, planning activities and events for prospective graduate students, and coordinating campus visits by prospective graduate students.●Coordinate the design and content of recruitment and marketing materials.●Coordinate the design and creation of recruitment swag and student awards. ●Maintain the Graduate College website. ●Establish and maintain relationships with public and professional organizations to enhance the opportunity to connect potential students to NSU graduate programs.●Maintain a recruitment database in order to reach prospective students and provide information about the University and its graduate program opportunities, and generate reports on a regular basis.●Collaborate in the planning and delivery of orientation and professional development programming for graduate students.●As needed, serve as a liaison for applicants and the Graduate College by providing information, answering questions, assisting with registration, researching information needed to resolve problems, and identifying opportunities to better serve the needs of applicants and the colleges.●Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Dean of the Graduate College.●Perform related duties as assigned.KNOWLEDGE REQUIRED BY THE POSITION●Knowledge of Banner system regarding making changes in “back office” and online. Ability to determine if documentation meets guidelines/policies for admission purposes.●Knowledge of Degree Works software. Ability to write script to update changes to existing programs and to create new programs using Ellucian software.●Knowledge of Graduate College By-Laws and NSU policy and procedures.●Knowledge of program requirements required for graduation.●Knowledge of Marketing and Social Media Strategies.●General office and clerical skills; computer skills including Windows programs, mail merge and EXCEL; skill in using scanning equipment and indexing.●Skill creating and maintaining web pages.●Customer service skills.●Oral and written communication skills.SUPERVISORY CONTROLSThe supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.GUIDELINESGuidelines include the Academic Policy and Procedures Handbook, Graduate College By-Laws; and Graduate College Catalog. These guidelines are generally clear and specific, but may require some interpretation in PLEXITY/SCOPE OF WORK●The work consists of related administrative duties. Frequent interruptions and deadlines contribute to the complexity of the position.●The purpose of this position is to manage assigned office operations. Success in this position facilitates graduate enrollment and graduation rates, and contributes to the efficiency and effectiveness of the operations of the Graduate College.CONTACTS●Contacts are typically with students, faculty, department chairs, department secretaries, other college personnel, other universities recruiters and event planners, students at other institutions and members of the general public.●Contacts are typically to provide services, to give or exchange information, or to resolve problems.PHYSICAL DEMANDS/ WORK ENVIRONMENT●The work is typically performed while sitting at a desk or while intermittently sitting, standing, stooping, or walking. The employee occasionally lifts light and heavy objects.●The work is typically performed in an office.SUPERVISORY AND MANAGEMENT RESPONSIBILITYThis position has direct supervision over assigned student personnel.MINIMUM QUALIFICATIONS●Bachelor’s degree required.●Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.PREFERRED QUALIFICATIONSMaster’s Degree preferredAnnual salary $43, with excellent benefits, including generous leave time.Anticipated hire date: 02/16/2026Applications will be accepted until: 02/11/2026NOTE: Posting will close to applicants at 11:59 , CST, on the date above. An application cannot be changed after it has been submitted.To complete the application process, it is critical to create a profile.Notice to applicantsIt is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Created: 2026-02-13