Administrative Assistant

Description We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. Responsibilities: u2022 Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments. u2022 Process incoming and outgoing mail, including postage and sorting duties. u2022 Coordinate and prepare conflict checks, ensuring timely distribution and reporting. u2022 Provide support for library updates, book distribution, and related library projects. u2022 Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings. u2022 Assist with travel arrangements and hotel bookings for staff. u2022 Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations. u2022 Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management. u2022 Set up and clean up for firm events, such as lunches and celebrations. u2022 Serve as a backup for the administrative assistant and operations coordinator when necessary. Requirements u2022 At least one year of experience in a receptionist or administrative role. u2022 Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. u2022 Strong verbal and written communication skills. u2022 Attention to detail and ability to handle multiple tasks simultaneously. u2022 Ability to work collaboratively with a diverse team of professionals. u2022 Dependable, prompt, and flexible with occasional overtime requirements. u2022 Enthusiasm for learning new skills and adapting to evolving responsibilities. u2022 Physical capability to lift and handle objects weighing up to 25 pounds. Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-02-13