Administrative Assistant to General Manager of ...

Position SummaryThe Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail.The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support.Key ResponsibilitiesAdministrative Support + Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting + Coordinate meetings, prepare agendas, take notes, and track follow-up action items + Manage confidential and sensitive information with professionalism and discretion Communication & Coordination + Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors + Draft, edit, and distribute professional correspondence, reports, and internal communications + Coordinate leadership visits, meetings, VIP walkthroughs, and site tours Operational & Business Support + Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners + Assist with preparation of reports, revenue summaries, presentations, and departmental documents + Maintain organized electronic and physical filing systems for contracts, reports, and records + Support coordination of union-related meetings and compliance documentation as needed Projects & Events Support + Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts) + Support special projects, initiatives, and departmental programs led by the General Manager + Coordinate internal meetings, planning sessions, and team communications Qualifications & Experience + 3u20135+ years of executive assistant experience in an administrative assistant or office support role + Experience in hospitality, convention centers, events, or large-scale operations preferred + Experience working with public-sector or municipal partners is a plus + Strong organizational, time-management, and multitasking skills + Excellent written and verbal communication skills + High level of professionalism, discretion, and attention to detail + Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools + Ability to work effectively in a fast-paced, deadline-driven environment Key Competencies + Strong administrative and coordination skills + Professional judgment and reliability + Ability to manage multiple priorities + Detail-oriented with strong follow-through + Service-oriented and team-focused mindset Work Environment & Schedule + 100% Onsite position at Moscone Center + Flexibility is required during peak event periods and leadership visits COMPENSATION: $36.00-$39.00 per hour.

Created: 2026-03-07