Administrative Assistant

JOB REQUIREMENTS: Current Employees: If you are currently employed atany of the Universities of Wisconsin, log in to Jobs Hub to applythrough the internal application process.Job Category:UniversityStaffEmployment Type:RegularJob Profile:Administrative Assistant IIJobSummary: The Administrative Assistant II will provide essentialadministrative support to the departments of Life Sciences Communication(LSC) and Genetics, within the College of Agricultural and Life Sciences(CALS). This full-time position serves as the first point of contact forthe departments, offering a welcoming and professional presence whileassisting faculty, staff, students, and visitors. Key responsibilitiesinclude: Preparing documents and maintaining departmental files Processing student hires and supporting onboarding activities Assisting with purchasing and financial transactions Responding toinquiries and guiding guests Managing mail distribution andrecordkeeping The ideal candidate will be self-motivated, highlyorganized, and skilled in time management, with the ability tomultitask, prioritize, and meet deadlines while maintaining accuracy andattention to detail. Strong interpersonal skills and a customerservice-oriented approach are essential for success in this role.Additional Information: After training, the employee may workremotely one day per week A probationary period may be required Acriminal background check may be requiredKey Job Responsibilities:Serves as a first point of contact for individuals and groups, providesbasic organizational information via phone, in person and through othercommunication mediums, and routes more complex inquiries to theappropriate entities Maintains established methods and organizationalsystems directed at the maintenance of electronic/physical recordsrelated to work operations according to established policies andprocedures May process student hourly appointments for the departmentSchedules logistics and secures resources for meetings, conferences,travel, and work unit operations Initiates and assists with financialtransactions for the department Sends, receives, copies, anddistributes... For full info follow application link. The University ofWisconsin-Madison is an Equal Opportunity and Affirmative ActionEmployer. Qualified applicants will receive consideration for employmentwithout regard to, including but not limited to, race, color, religion,sex, sexual orientation, gender identity, national origin, age,pregnancy, disability, or status as a protected veteran and other basesas defined by federal regulations and UW System policies. We promoteexcellence through diversity and encourage all qualified individuals toapply. If you need to request an accommodation because of a disability,you can find information about how to make a request at the followingwebsite:APPLICATION INSTRUCTIONS: Apply Online:ipc.us/t/BAF81E0674974DCC

Created: 2026-02-16