Program Specialist (MSD) - Blackstone VA

ATTENTION MILITARY AFFILIATED JOB SEEKERS, - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to, Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.SummarySummary, Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Program Specialist. , The Program Specialist will coordinate all administrative, logistical, and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure successful delivery of the assigned training program. , This position will support Mobile Security Division (MSD), and is based at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC) in Blackstone, VA but could include other training locations within the extended Washington DC area and possible travel outside the area., Essential Functions, Supports instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program;Ensures completion of administrative requirements including: travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials;Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students and other training program stakeholders;Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem;Ensures the efficient use of assigned resources;Assists in database and record management and report preparation, as directed;Ensures student records, class evaluations/surveys and other class administration documents are collected, maintained, and submitted according to standard operating procedures;Resolves technical and administrative problems that occur before and during training delivery;Performs tasks associated with ordering, receiving, unpacking, storing, assembling and issuing supplies, materials and equipment;Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed;Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office;Operates U.S. government vehicles as necessary in the performance of assigned tasks;Picks up and delivers official mail and special delivery items;Escorts un-cleared personnel when necessary;Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office;Employs applicable Department of State security standards and procedures to protect National Security information;Travels as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time;Performs other related duties as assigned; , , Supervisory Responsibility, None required for this position., , Work Environment, This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines., ,

Created: 2026-02-19