Administrative Assistant III

Administrative Assistant IIIMed-Ophthalmology - Pennsylvania-Pittsburgh - (26000890)u00a0The University of Pittsburgh, Ophthalmology department is searching for an Administrative Assistant III, This position will assist with personnel maintenance for the department, mail and shipment distribution, badging maintenance, along with other department projects. The full-time position will report to the Assistant Director Administrative Operations.Associate degree required, with a minimum of 5 years work experience. Excellent communication skills needed, both verbal and written.Great benefits offeredu00a0Job SummarySupports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.Essential FunctionsPosition Responsibilities-Building and badging access- Pitt personnel-Department Package and Mail distribution-Personnel records maintenance and reappointment, Graduate Student process and maintenance-Perform administrative tasks for Administrative Operations, review of documents and procedures for clarity and proposes solutions to complex situations.-Visitor process, documentation and maintenance-Learn procedures to bring international hires into the department-Help with various department projects (Inventory, Space, etc)Physical EffortThis will be a position that has sitting at a desk and walking on a daily basis. Ability to pick up and carry approximately 20lbs is preferred.Assignment Category:u00a0Full-time regularJob Classification:u00a0Staff.Administrative Assistant IIIJob Family:u00a0Administrative SupportJob Sub Family:u00a0ClericalCampus:u00a0PittsburghMinimum Education Level Required:u00a0Associate's DegreeMinimum Years of Experience Required:u00a05Will this position accept substitution in lieu of education or experience:u00a0Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule:u00a0M- F 8:30am to 5:00pmWork Arrangement:u00a0Hybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range:u00a0TBD Based Upon QualificationsRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0Not ApplicableRequired Documents:u00a0ResumeOptional Documents:u00a0Cover LetterPI282424310

Created: 2026-02-19