Water Administrative Associate

Water Administrative Associate 1475431 * Hourly pay: $30/hr * Worksite: Leading university (Stanford, CA 94063-3133 - Hybrid, Must work onsite 4+ days a week, Must be willing to support different locations around the Buildings and Real Estate main campus) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL * 40 hours/week, 6 Month Assignment A leading university is seeking a Water Administrative Associate. The successful candidate will provide general administrative support related to managing the water hotline, invoices, and timecards. Water Administrative Associate Responsibilities: * Manage water hotline: * Monitor the email. * Transfer messages as needed. * Log inquires into Smartsheet. * Invoices: * Monitor invoice email. * If the invoice requires requisition/no PO on invoice, reach out to PM for needed actions. * Daily timecard checks: Monitor timecard reports and work with techs to ensure timely accurate timecard charges. * P-Card purchase and verification. * Tcard -travel arrangements. * Bi-monthly Timecards TLA Axess. * WRCI Meeting (ice breaker, slides, host meeting). * Valley Water letter and payments - update and get the signature of the letter to send in with the payment. Water Administrative Associate Qualifications: * 5+ years of related experience. * General administrative support experience. * Experience with Excel and PowerPoint. * MVR needed. * Driver's license. * Proficient in Microsoft systems such as Outlook, PowerPoint, and Excel. Shift: * 7:00 am -3:30 pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings). (H)

Created: 2026-02-20