Lead, HIM Regulatory Specialist

SUMMARY The HIM Regulatory Specialist lead under the direction of the Manager of HIM Regulatory Operations will be responsible for ensuring records are maintained in accordance with RRH policy, procedures and affiliate based bylaws and meet various clinical regulatory compliance standards related to completeness, timeliness, quality, and retention. The HIM Regulatory Specialist Lead provides continuity during the initial and ongoing training of employees following established policy and procedures. The lead is responsible for addressing questions and issues in the absence of a manager. The HIM Regulatory Specialist Lead is the designated super user for Regulatory Operations for both internal and external parties in person, verbally and in writing to meet/exceed customer needs and/or organizational requirements/goals. STATUS: Full-time LOCATION: Riedman- Remote DEPARTMENT: Health Information Management SCHEDULE: 40 hours/week ATTRIBUTES u2022 Excellent computer and customer service skills.u2022 Knowledge of state and federal regulations regarding health information.u2022 Ability to work under pressure with time constraints.u2022 Self-motivated and able to adapt to shifting priorities in support of clinical and business operations.u2022 Excellent verbal, written and active listening communication skills are required.u2022 Excellent critical thinking skills, systems thinking, and problem-solving skills are necessary.u2022 Ability to maintain confidentiality.u2022 Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third party electronic medical record system. u2022 Proficiency in Microsoft Office - Word, Excel, Outlook, Teams and PowerPoint.u2022 Experience with Document Management systems preferredu2022 In-depth knowledge of medical transcription guidelines (The AHDI Book of Style for Medical Transcription, 3rd edition) and practices.u2022 Knowledge of medical terminology, Anatomy & Physiology, clinical medicine, surgery, diagnostic tests, radiology, pathology, pharmacology, and the applicable medical specialties preferred.u2022 High school Diploma, required. Associates Degree, preferred.- Documentation Integrity (AHDI) strongly preferred.- Registered Health Information Technician (RHIT) Preferred.Certified Healthcare Documentation Specialist (CHDS) by the Association for Healthcare Preferred Minimum Qualifications:u2022 (3+) years of experience in Health Information Management or other Healthcare setting.u2022 (3+) years of experience in Regulatory Operations. Required Licensure/Certification:None RESPONSIBILITIES u2022 Collaborates with peers in the development and standardization of improved and automated workflows within the electronic medical record system and other applicable systems.u2022 Participates in EHR design and build sessions.u2022 Assists management in development of training documentation/instructions for end users.u2022 Assists management in creating and maintaining Standard Operating Procedures (SOPs)u2022 Assists management in training team members on new functionality/workflows.u2022 Provides feedback to management on performance issues or concerns. u2022 Participates in data capture and reporting through the writing and development of ad-hoc reports from the EHR and other applicable systems.u2022 Knowledgeable in data and reporting manipulation through Excel, as well as the ability to use other components of the Microsoft Suite.u2022 Assists with answering questions and addressing issues in the absence of the manager.u2022 Maintains an up-to-date knowledge of the function based area and is a super user for both internal and external team members/customers. u2022 Assists with prioritizing workflows.u2022 Oversees deficiency management activities related to physician notification and sanctioning with regard to record deficienciesu2022 Oversees creation of reports of incomplete and delinquent medical records for distribution to appropriate hospital administrators.u2022 Prepares audit reports to be shared with upper level administrative and faculty members as well as hospital committees and workgroups. u2022 Serves as an expert in deficiency management for the HIM department as well as non-HIM employees or staff members seeking information.u2022 Requires analytical skills to analyze performance data and regulatory requirements. u2022 Maintains assigned work queues for chart completion.u2022 Oversees the suspension process applicable to each facilities bylaws.u2022 Participates in cross coverage support of other function based areas as needed and at the discretion of the manager. EDUCATION: LICENSES / CERTIFICATIONS: PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employeeu2019s physician or delegate will be considered for accommodations. PAY RANGE: $19.25 - $21.50 CITY: Rochester POSTAL CODE: 14626 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Created: 2026-02-23