Pharma Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and u2013 through their work u2013 can make an impact on our industry. Weu2019re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. As an Pharma Meeting Planner, youu2019ll work closely with clients to understand and deliver on their meeting program goals related to pharma meetings. Working closely with your team, youu2019ll lead program planning from contract execution to final billing, while providing unparalleled levels of customer service on all travel programs. What Youu2019ll Do + Lead coordinating and implementing program logistics to achieve impact + Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors + Ensure supplier contracts are legally protective of both Amex GBT and client + Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account + Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data + Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff + Conduct program debrief with client and provide full briefing report post event + Develop service recovery plans for events and ensure improvement goals are achieved or exceeded + Develop and maintain knowledge of technology and/or software solutions (Cvent) What Weu2019re Looking For + Proven experience with Pharma meetings planning + Solid understanding of Cvent. + Passionate about project management, meetings management and client management experience + Experience working within budgets + Strong prioritization skills + Excellent written and verbal communication skills + Flexibility to travel internationally and domestically up to 20-40% of the time Location United States The US national base salary range for this position is from $55,300.00 - $102,700.00 The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidateu2019s relevant experience, skills, knowledge, and work location. In addition to base salary, the anticipated range of which is posted above, this role is eligible for a discretionary annual bonus which rewards participants based on individual and/or company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document. Benefits at a glance ( The #TeamGBT Experience Work and life: Find your happy medium at Amex GBT. + Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family. + Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals. + Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first. + We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. + And much more All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law. Click Here (Disclosures in Accordance with the LA County Fair Chance Ordinance.pdf?version=2) for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance. Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement (. What if I donu2019t meet every requirement? If youu2019re passionate about our mission and believe youu2019d be a phenomenal addition to our team, donu2019t worry about u201cchecking every box;

Created: 2026-02-23