Commercial Lien Filing Release Specialist

Location:4910 Tiedeman Road, Brooklyn OhioTraining: Minimally for the first 30 days. On-site attendance is required. Additional training may be required, and you may be requested onsite.Location: Hybrid opportunity requiring minimally 2 days in office once training is completed. Wednesday and a day of your choice.Hours: Monday - Friday 8:00am-5:00pmJob Brief (Purpose)The Lead Specialist, Commercial Lien Group serves as a subject matter expert responsible for managing complex collateral servicing activities that support KeyBank's risk mitigation and lien control efforts. This role acts as an internal control point by ensuring collateral is properly perfected and released in compliance with KeyBank policies, departmental procedures, and applicable state and county requirements. The Lead Specialist supports multiple loan portfolios, provides guidance and back-up to team members, and maintains high standards for quality, accuracy, and anizational OverviewThe Commercial Lien Group is centralized in Brooklyn, Ohio and consists of Collateral Specialists, Workflow Coordinators, and a Department Manager. The team's primary objective is to minimize risk and controllable loss to KeyBank by preparing and releasing collateral loan documentation accurately and timely while ensuring full regulatory and procedural compliance.Essential Job FunctionsCollateral Review, Perfection, and ReleaseReview loan and collateral documentation to ensure KeyBank's security interest is properly established and maintainedValidate that loans are paid in full, including principal, fees, and interest, using applicable loan systemsPerform comprehensive collateral reviews to confirm assets are not associated with other open or outstanding loans or lines of creditVerify that loans or servicing rights have not been sold or assigned to another financial institutionObtain required approvals prior to releasing collateral to confirm it is not designated for future lendingPrepare, execute, notarize, and file lien-related documents to perfect or release collateral, either directly or through approved third-party vendorsMaintain accurate, complete, and auditable records of all actions performedServicing and Portfolio SupportSupport multiple servicing teams and loan portfolios across a variety of products, including construction and interim loans and lines of creditMonitor and manage expiring UCC filings and related client service requestsBuild, track, and resolve document exceptions in accordance with departmental standardsMonitor incoming new loan, modification, and document management requests and maintain accurate documentation and loan status logsTrack the receipt of required legal documentation from loan closings and modificationsLeadership, Communication, and CollaborationServe as a subject matter expert and provide assistance and guidance to Relationship Managers, Relationship Officers, Closers, and Servicing Officers regarding post-closing documentation requirementsProvide back-up coverage for all aspects of servicing across the team as neededClearly and promptly communicate issues, risks, or concerns to management and appropriate business partnersMaintain effective communication with Service Officers, Closers, lending staff, internal partners, and external clientsPerformance, Quality, and ComplianceMeet established service level, quality, and productivity standards following the onboarding periodAdhere to all KeyBank policies, departmental procedures, and regulatory requirementsSupport departmental initiatives and special projects as assignedRequired QualificationsHigh school diploma or equivalent requiredStrong solution-oriented and problem-solving skillsHigh attention to detail and accuracyStrong written and verbal communication skillsAbility to read, interpret, and analyze

Created: 2026-02-23