Legal Secretary

Description Essential Functions u2022 Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner u2022 Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders u2022 Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated u2022 Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files u2022 Prepare Engagement Letters for new clients and coordinate execution u2022 Create drafts and final documents in AIA program u2022 File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's u2022 Save, print & organize Title Commitments u2013 exception documents for Attorney/paralegal review u2022 Prepare and complete closing binders u2022 Receive, review, and route incoming mail u2022 Input attorney and/or paralegal time into accounting system u2022 Maintain all filing in a timely manner Other Responsibilities u2022 May perform related client relations work u2022 Perform other work-related duties as assigned Education, Experience and Skills Required u2022 Steady work history u2022 5+ years legal secretary experience, Transactional Real Estate experience preferred u2022 High School Diploma or Equivalent u2022 Proficient in current Microsoft applications such as Word and Excel u2022 Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts u2022 Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner u2022 Strong verbal and interpersonal skills u2022 Ability to organize and prioritize work and to meet deadlines u2022 Experience in time entry, client interaction and assistance u2022 Familiarity of language used in legal/real estate documents u2022 Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times u2022 Ability to work overtime when needed with minimal notice Performance Standards u2022 High level of attendance and punctuality u2022 Interaction with attorneys, co-workers and clients in a professional manner u2022 Adherence to all Firm policies and procedures u2022 Ability to understand and follow directions as given u2022 Work with minimal supervision but also as a member of a fast-paced team Requirements e-Filing, e-File, Court Filings, Calendar Management, Dictation Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-02-25