Manager, Sponsored Programs - Rosenstiel School

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ( to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (. The Business Operations Department at the Rosenstiel School of Marine, Atmospheric, & Earth Science at the University of Miami has an exciting full time position for a Manager, Sponsored Programs. The Manager will oversee complex accounts and research awards from pre-award setup to post-award and award closeout, to include budget development, award management, and ensuring all award requirements and deliverables are met while adhering to University, Sponsor, State, and Federal policies. Duties and Responsibilities include: + Supervising six Financial Analyst; + Assisting in all elements of pre-award and post-award activity, including proposal preparation and responsibility for the fiscal administration of all contracts and grants awarded by federal, state, and other sponsors for departments. + Ensure that all submissions forwarded to Central Offices are clear and comply with funding program priorities, including institution-wide and external policies. + Assist in the adherence to and execution of budgets in accordance with University budget policies, sponsor requirements, and federal guidelines and regulations. + Review and submit research proposals for other Financial Analysts. + Responsible for the management of a complex portfolio including federal contracts that support the Center for Southeastern Tropical Advanced Remote Sensing station (CSTARS), the Cooperative Institute for Marine and Atmospheric Studies (supported by NOAA), and the NSF Cooperative Agreement supporting the ship operations of the Walton Smith research vessel. + Assist the Associate Director with the yearly fiscal budget as related to sponsored expenditures, faculty salaries, staff salaries, student support, and tuition. + Create analytical tools and dashboards to more efficiently and effectively disseminate information to stakeholders. Implement processes, trainings, and support functions to garner engagement and usage of these tools by stakeholders. + Develop and implement procedures to reduce administrative burden to faculty and maximize efficiencies. + Develops and makes recommendations for appropriate policies, procedures, and practices to ensure compliance with financial and administrative management requirements for the functional area/team. + Ensure high-quality, efficient service to the academic community, and provide assistance in the planning and implementation of innovative customer service initiatives. + Directly supervise a team of analysts with responsibilities including but not limited to facilitating budget preparation and variance analysis for projects, compilation of data for financial modeling, and award close-outs. + Provides guidance, feedback, and direction to the Schoolu2019s research administration staff. + Responsible for creating and sustaining a collaborative work environment where personnel is treated respectfully, ethically and professionally at all times; responsible for building positive and productive relationships with colleagues at all levels and departments across campus. + Performance, at the highest professional level, of all other duties as may be assigned by the Senior Business Officer. Qualifications: + A bacheloru2019s degree in Finance, Accounting, Research Administration or related field is preferred. + Demonstrated experience in management and leadership. + A combination of a strong background with computer application systems, accounting, and financial analytical skills are critical. + Minimum five years of relevant professional experience, preferably in an academic setting. + Experience in research administration is highly preferred. + Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish priorities, set objectives, and achieve stated goals. + Appreciation for organizational subtleties and a high level of discretion. + Ability to work as a team or independently. + Excellent oral and written communication skills. + Excellent computer and organizational skills. + Strong customer service focus. + Excellent Excel skills. _______________________________________________________________________________ CORE JOB SUMMARYThe Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.CORE JOB FUNCTIONS1. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.2. Prepares monthly variance reports for programsu2019 management and development.3. Assists in the preparation of grant reports for senior management.4. Maintains portfolios for private and government grants and funds.5. Develops and maintains grant allocation systems.6. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.7. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.8. Creates and oversees budget, making recommendations for budget modifications when appropriate.9. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.10. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONSEducation:Bacheloru2019s degree in relevant field requiredExperience:Minimum 5 years of relevant experience requiredCertification and Licensing:Refer to department description for applicable certification requirementsKnowledge, Skills and Abilities: + Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness. + Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change. + Financial Oversight: Knowledge of financial operations and management. + Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others. + Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. + Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively. This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. The University of Miami is recognized as one of the nationu2019s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here ( for additional information. Job Status: Full time Employee Type: Staff

Created: 2026-02-26