Executive Admin Assistant III - Staffing

Circet USA is the leading provider of Network Services in North America, and we're looking for talented professionals to join our team. We specialize in engineering and construction services delivering comprehensive solutions across Inside Plant, Outside Plant, and Wireless networks to meet the evolving infrastructure needs of our customers.With nearly 50 years of industry experience, we work with major telecom service providers, MSOs, cloud service providers, and utilities. At Circet USA, you'll have the opportunity to make an impact by helping to create customized solutions that address our clients' unique challenges. If you’re passionate about innovation and thrive in a dynamic environment, we’d love to hear from you.Circet USA’s benefits package includes the following:Medical, Dental, and Vision insuranceDigital Health & Wellness SupportCritical Illness, Accident, & Hospital InsuranceShort-term & Long-term disabilityGroup term & Voluntary life insuranceFlexible Spending and Health Savings AccountsPaid Time Off & 401KCompany Discount WebsiteWe are seeking a highly skilled and experienced Executive Admin Assistant IIIto fulfill a staff augmentation role with Circet USA’s customer.This role will provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:Plans, organizes, and prioritizes multiple assignments and projects with minimal or no directionManage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalismAssists with maintaining continuous executive and industry contactsMaintains the Executive’s itinerary and schedule with specific attention to detailIdentifies critical level of communications and the need for the Executive’s notificationInterprets and clarifies requests, and assists with required responses and actionPrepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communicationsPrepares and makes domestic and international travel and accommodation arrangements.Schedules and plans meetings and appointments for the Executive and special visitorsCoordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangementsObtains detail direction from dispatchers and other executivesSchedules executive conference rooms, maintains conference room equipment, and provides materials and suppliesCoordinates executive meetings and schedules with internal leadership via executive admin staffPerforms word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.Establishes executive level documentation standards and creates templates and styles to be usedMaintains network access, applications, and printing, and resolves network difficulties for the chief executiveAids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.Project/Committee involvement as neededHandles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairsPreparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.Assisting with the planning and execution of events, both internal and external as neededBachelor degree with at least 5 years of Executive Admin Assistant experience supporting VP level executives and staffExperience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPointAbility to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contactsAbility to communicate both verbal and written for internal and external personnel at all levelsAbility to read, write, prepare, and interpret executive materials, presentations, contracts, or related documentsHandle highly confidential and sensitive materials and issuesExcellent written and oral communicationProficiency in speaking, reading, and writing in Korean requiredCircet USA is an Equal Opportunity Employer - Veteran/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Created: 2026-02-27