Executive Assistant - IT and Finance

Onalaska Support OfficeFull-TimeABOUT FESTIVAL FOODS:We are a Wisconsin grocer that is committed to giving back to the communities it serves and providing guests with exceptional service and value. We operate +40 full-service supermarkets across the state of Wisconsin. At Festival, people are at the top of our list. You’ll see it in everything from our daily interactions to how we treat our guests – even in our extensive associate benefits and programs. Job Title: Executive Assistant - IT and FinanceReports To: Sr. Vice President of Information TechnologyEnhance executive’s effectiveness by providing direct administrative support in all areas of responsibility.ESSENTIAL DUTIES AND RESPONSIBILITIESMaintain appointment schedule by planning and scheduling meetings, conferences, store visits, and travelCommunicate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and dataRead, research, and route correspondence; draft letters and documents; collect and analyze information; prepare and send communication on behalf of executive as directedProtect operations by exhibiting discretion with sensitive informationPrepare executive level reports and recapsSchedule, plan and attend all meetings of the executive team; transcribe meeting discussions and disseminate; follow up with individuals when necessaryTrack expenses; compile and process monthly expense reports for several members of the executive teamProvide support to executive for all tasks and responsibilities relating to external boards and committees on which he servesAnticipate executive’s needs and take a proactive approach to information gathering and problem solvingAssist executive with time management by taking meetings and phone calls that do not require their direct involvementHandle all aspects of travel arrangements for executive; compile detailed travel folders containing all necessary informationProcess invoices for services rendered, ensuring timely payment to vendor partnersRegular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absencesContribute to team effort by accomplishing related results as needed RELATIONSHIPS AND CONTACTSSupervisory Relationships: Directly reports to the Sr. Vice President of Information TechnologyOrganization Relationships:Daily contact with all levels of support office and store leaders to provide direct support and guidanceFrequent contact with partners to gain information, work on joint projects and utilize expertsQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.5-7 years of administrative and/or retail grocery experienceAdvanced working knowledge of Microsoft Outlook, Excel, Word and Power PointProfessional, energetic attitude with attention to detailClear, tactful, and effective executive level writing skillsAbility to communicate verbally with poise, tact, and candorReliable work ethic, sense of urgency, and ability to use discretionPHYSICAL DEMANDS AND WORK ENVIRONMENTThe physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Frequent need to stand, walk, or sit for extended periods of time Bending, stretching, and occasional lifting of up to 50 lbs. is requiredProfessional appearance and demeanor is a mustWORK SCHEDULEThe Executive Assistant is a full time position. The work schedule will include mornings, afternoons, evenings, weekends, and holidays as needed. WHY YOU'LL LOVE IT HERE: Associate Discount: Enjoy an industry-leading 15% off your grocery purchases for you and your immediate household!. Weekly Pay & Premium Pay: Hourly associates are paid weekly, providing more frequent access to their funds. Part-time store associates are paid a $1 premium per hour on Sundays and select holidays. Hourly full-time store associates receive time and a half on Sundays and select holidays. Two-Week Advanced Scheduling: Better Planning. Better Balance. We provide our associates with their schedules two weeks in advance, offering greater predictability & flexibility. Vision & Dental Insurance: Part-time and full-time associates are eligible for vision insurance and two dental coverage options that are designed to fit your needs. Support: Our associates receive support for their total well-being; including 3 weeks of paid parental leave, a fitness reimbursement program offering savings off of fitness membership fees; our EAP (Employee Assistance Program) and LEAPCare Care Coaches, which provide associates confidential care related to hospital visitation, conflict resolution, stress management, marriage or divorce, family issues and depression or anxiety. Save for Your Future: Offering a 401(k), we’re proud to support our associates in planning for retirement. The 401(k) plan empowers associates to save a portion of their paychecks for retirement. Festival Foods has an annual discretionary match to help our associates reach their savings goals. At Festival Foods we are committed to providing an environment of mutual respect where equal employment opportunities are available to all. We are dedicated to building a top-notch team of skilled, experienced and service-oriented associates. Festival Foods believes that an inclusive environment for teammates of all backgrounds and perspectives strengthens our ability to serve our guests and communities, as we seek to recruit, develop, and retain the most talented people.Festival Foods will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, Festival Foods shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Festival Foods.3800 Emerald Drive EOnalaskaWI54650

Created: 2026-02-27