Corporate Workplace Events Coordinator

Job Title Corporate Workplace Events Coordinator Job Description Summary Justification Client Name u2013 Akamai Location: - 145 Broadway, Cambridge, MA 02142 Approved by Client - Yes Reviewed/Approved by Next Level Manager u2013 Yes, approved by Mike Thomas Funding u2013 100% Reimbursed Employee Type u2013 100% client reimbursed. F/T u2013 Yes Business Rationale to request role u2013 Backfilling position for Brooke Heidebrecht, who was in the role and resigned. Proposed Compensation (USD) - [$60,000] no bonus eligibility Job Description + Greets and directs all visitors with enthusiasm, professionalism, and courtesy. + Provides a very positive and professional first impression to client personnel and visitors. + Liaison between the site employees planning the event and is their partner in logistics: aligning on event expectations, themes, and making sure the events are a success. + Assist with visitor registration, manage guest visitors, and coordinate catering and event logistics. + Keep meetings, events, and all related areas neat and orderly, and manage vendor work on-site. + Ensures that the setup of chairs, tables, stages, decorations, or other equipment is per the client's requirements and in accordance with applicable safety, fire, health, and building codes. + Provide expertise, support, and guidance in areas such as menu planning, room selection and set-up, sourcing and securing vendors, logistical planning, and day-of execution. + Maximizing meeting space utilization by supporting the bookings and meeting space management process, and working with customers and the team to effectively use meeting space, including addressing space conflicts and negotiating space needs. + Responds to internal clientsu2019 questions, requests, and complaints in a timely manner. + Supports other teams and Events Coordinator in resolving any customer service issues quickly and to the satisfaction of the client. + Supporting day-of execution, including coordination with team/vendors, last-minute logistical needs, ensuring effective set-up/execution of the event, and providing course-correcting instructions/directions, when needed. + Managing and fostering relationships with the team, vendors, customers, and other key stakeholders through effective communications, collaboration, and engagement with the purpose of delivering a

Created: 2026-02-27