Department Administrator I

The Department of Family and Community Medicine is seeking a Department Administrator I. This position is directly responsible for the management and administration of daily clinical, business, and day-to-day operation activities for the Department Family Medicine, maintains primary responsibility related to clinical workflow optimization, practice management, and day-to-day ambulatory operations, and works with Chair & Administrator II on clinical, business and strategic planning to include new business Development initiatives.Operational ResponsibilitiesManagement and oversight of all daily, clinical and business functions of the department to include evaluating office procedures and devising ways to improve efficiency of workflow and productivityEnsure development and implementation of policies and procedures governing aspects of departmental administration and ITProvide contract management support for the departmentMonitor clinical productivity and billing; track monthly statistics and investigate anomaliesMeet regularly with Administrator II to keep up to date on issues within the departmentMeet regularly with division directors and practice managers to review clinical and program issues related to their divisionWork cohesively with Administrator II, practice managers,and division directors on problem identification and resolution with respect to the systems, processes, procedures, staffing,and any other related functionas neededAssist in faculty recruitment and appointmentPerform other operational duties as assignedPersonnel ResponsibilitiesSupervise departmental administrative and IT staffDetermine, in conjunction with the Administrator II and respective division directors and practice managers, support staff requirements for the practice(s)In conjunction with Administrator II, review and approve all matters relating to departmental human resources (recruit ment, transfers, promot ions, terminations, etc.)Administer the recruitment, selection, assignment, and training of administrative and IT support staffMaintain TAS System and employee personnel filesEvaluate all personnel for whom there is a direct responsibilityMonitor adherence to standards set in dress, conduct, attitude, and performance and corrects deviationsPerform other personnel duties as assignedFinancial ResponsibilitiesWorks with Administrator II on budget monitoring and operational drivers of performanceUnder the direction of the Administrator II, coordinate/facilitate department staff compensationWorks with Administrator II and EVMS/EVMSMG in the review of leases, contracts, facilities maintenance activities, equipment procurement and related endeavorsResponsible for department al procurement activity to include oversight/management of school issued credit card use and OneSource procurement system useOversee petty cash system if neededPerform other financial duties as assignedMinimum Qualifications and Skills:Bachelor's degree in related field requiredPreferred Qualifications:4 years of progressively more responsible positions with experience including ambulatory/clinical leadershipUS-VA-Norfolk

Created: 2026-03-07