TxDMV - Human Resources Specialist (Hybrid in Austin, ...

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career SectionSUBMISSION OF APPLICATIONTo apply for this position, select the and#8220;Apply Onlineand#8221; button. Complete your on-line applicant profile and the State of Texas Application for Employment. TxDMV does not accept paper applications.Effective January 23, 2026:and#183; You will be required to attach a resume to your application which will be used for screening purposes.and#183; Please ensure your rand#233;sumand#233; is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills.and#183; Your rand#233;sumand#233; must include the month and year for start and end dates for each listed employer.and#183; Failure to fully complete the application requirements and pre-screening questions may disqualify you for consideration for this position.Applicants who require accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.State Title: Human Resources Specialist IIIThis position is eligible for a hybrid remote work schedule with somedays per week in office at TxDMV headquarters located in Austin, TX (subject to change).GENERAL DESCRIPTIONOur mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.Performs complex (journey-level) level human resources work and executive level support to the Human Resources Director. Will assist with processing Family Medical Leave Act and Americans with Disabilities Act compliance, employee benefits and retirement, recruitment and retention, classification/compensation, personnel transactions, developing workforce reports, assists onboarding new employees, verifying employment and eligibility, documenting prior state service, and processing special leave programs. Assists with facilitating wellness programs, coordinating service and retirement awards, and training activities. Additionally, the generalist provides administrative work and technical HR program assistance in support of the TxDMV, Human Resources Division. Reports directly to the Human Resources Director. Works under general supervision with moderate latitude for the use of initiative and independent judgment.ESSENTIAL DUTIESProvides assistance to managers and employees with the Family Medical Leave Act (FMLA) procedures. Assist with facilitating the FMLA process and reviews documents, determines eligibility and tracks employees on FMLA leave.Assists with processing requests for reasonable accommodation under the Americans with Disabilities Act (ADA).Assists with facilitating employee relations matters.Coordinates with Employee Retirement System (ERS) regarding employee insurance coverage. Provides employees assistance with benefits enrollment including insurance, retirement, TexFlex, and Deferred Compensation.Assists with benefits open enrollment activities. Presents benefits information to new employees.Processes the Leave of Absence Without Pay, State Parental Leave, Paid Parental Leave, Sick Leave Pool, Military Leave, and other special leave. Reviews health care provider certification information and ensures consistency in application of the special leave programs.Assists with New Employee Orientation. Processes Immigration and Naturalization I-9 forms, completes entry into the E-Verify system and ensures the agency is compliant with federal laws and regulations.Conducts prior state service verifications and updates systems accordingly. Pr vides prior state service verifications to requesting state agencies.Oversees division purchasing requisitions and receipts; manages division equipment, inventory, and supplies. Assists with developing and tracking division budget. Coordinates bids, payments, renewals, and CAPPS entry for HR-related contracts.Oversees records retention for the division. Maintains a filing system for the Director of Human Resourceand#8217;s records to include information on each division program, their activities and affiliates.Facilitates the employee offboarding process. Process all separations.Assists with facilitating the hiring process, coordinating and/or preparing job requisitions; updating applicant information in CAPPS Recruit; conducts applicant screening for minimum requirements; conducts thorough review of selection packets ensuring compliance with state law and TxDMV policies and procedures.Provides executive level administrative and technical support to the Human Resources Director. Manage and maintain daily schedule for the Division Director for Human Resources; schedule meetings, coordinate arrangements and meeting information, develop agendas and maintain a calendar of events, and prepare travel arrangements. Track action items.Represents the Director of Human Resources and the division in a professional manner throughout the agency.Based on direction from the Director of Human Resources, assists in routing work to other HR staff, coordinating work between other HR staff, and assisting in keeping them informed of activities throughout the division.Assists walk-in visitors to the Human Resources Division. Answers and routes phone calls. Responds to inquiries from employees and applicants regarding HR programs, policies, or procedures. Serve as the primary point-of-contact and liaison for the division as needed.Performs HR audits and reviews and completes reports. Performs advanced data entry.Develops reports, analyze data and provide customers with accurate and useful information.Assists with HR-related programs and special assignments/projects/events and service awards.Assists with the State of Texas Employee Charitable Campaign (SECC) including the planning, coordination, and reconciliation of pledges.Coordinates incoming and outgoing mail for the division.Performs special projects for the Director of Human Resources and other HR staff. Researches special issues involving time-sensitive projects.Assists the training staff with course registration and other logistical activities.May travel up to 5% of the time. Travels by car (may include flying). May include overnight travel. May require working extended hours and some evenings and weekends, as needed.Required to attend work regularly and adhere to approved work hours in accordance with department policies and procedures.Performs other duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIESDetail anizational skills.Skill in oral and written communication.Ability to explain policies and procedures to staff.Ability to handle multiple tasks and prioritize tasks.Ability to establish and maintain effective working relationships with applicants, employees, and the general public.The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employees may perform other related duties as assigned.Qualifications: MINIMUM REQUIREMENTSEducation and ExperienceGraduation from an accredited four-year college or university plus three (3) years of recent Human Resources experience in a Texas state agency. Additional related experience may be substituted for education on a year per year basis.(Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.)PREFERRED REQUIREMENTSExperience in Texas State Human ResourcesCentral Accounting and Payroll/ Personnel System (CAPPS) HR experienceDocuSign experienceAdvanced Skill in Microsoft Excel and WordA

Created: 2026-03-02